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Alex acosta

@alexacosta3

Executive Assistant supporting senior leaders across real estate and operations; streamlined financial reconciliation by 1,872 labor hours annually.

United States

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At LEFRAK / GATEWAY APARTMENTS, I partnered with senior leadership on schedules, logistics, and operational workflows across a 1,700+ unit portfolio. I used Google Workspace and automation concepts to streamline administrative tasks, cutting manual financial reconciliation inefficiencies by 1,872 labor hours annually.

At PEAKMADE REAL ESTATE, I managed calendars, travel, vendor relationships, and budgeting, and coordinated leadership meetings and team off-sites. I also mentored site teams and maintained portfolio occupancy above 90%.

Across my roles at THE BRODSKY ORGANIZATION and STEINER STUDIOS, I supported senior management with executive administration, documentation, and project coordination. I created Excel tracking dashboards and documentation templates, and supported procurement and audit logistics.

Experience

Work history, roles, and key accomplishments

Residential Property & Operations Associate

Lefrak / Gateway Apartments

Jan 2026 - Oct 2026 (9 months)

Partnered with senior leadership to manage complex schedules, logistics, and operational workflows across a 1,700+ unit portfolio. Handled sensitive confidential information and streamlined administrative tasks, cutting manual financial reconciliation inefficiencies by 1,872 labor hours annually.

Google Workspace Automation Documentation Vendor Management Information Protection Cross Functional Collaboration Financial Reconciliations

Property Manager

Peakmade Real Estate

Sep 2024 - Jan 2026 (1 year 4 months)

Managed high-volume calendar management, international travel itineraries, and domestic logistics across multi-timezone operations. Spearheaded vendor relationships, contract negotiations, and finance budgeting, maintaining portfolio occupancy above 90%.

Google Workspace Concur Calendar Management Travel Coordination Vendor Management Budgeting Expense Tracking Leadership Mentorship

Client Success & Sales Consultant

HiBob

Jan 2023 - Dec 2024 (1 year 11 months)

Partnered with GTM and enterprise clients across Financial Services and technology sectors to map operational workflows and accelerate platform adoption. Acted as a central coordination point between internal engineering teams and external stakeholders.

Client Success Sales Workflow Mapping Stakeholder Management Communication Skills Critical Thinking Emotional Intelligence

Assistant Property Manager

The Brodsky Organization

Jan 2021 - Sep 2024 (3 years 8 months)

Delivered executive-level administrative support across 5+ luxury residential properties (1,200+ units), managing stakeholder communications, scheduling, and office logistics. Designed building systems, tracking dashboards in Excel, and documentation templates to assist senior management.

Excel Documentation Building Systems Confidentiality Stakeholder Communication Scheduling Office Logistics

Leasing Agent

Batra Group

Jan 2019 - Jan 2021 (2 years)

Managed high-volume client communications, calendar scheduling, and transaction execution, closing 75+ transactions annually with a 92%+ conversion rate ($2.5M+ gross lease volume). Guided clients through rigorous application screenings and compliance checks.

Client Communication Calendar Scheduling Transaction Execution Sales Compliance Verbal Communication

Construction & Project Administration Support

Steiner Studios

Jan 2015 - Dec 2019 (4 years 11 months)

Provided project coordination and administration support for commercial design-build developments, overseeing vendor invoices, change-order documentation, and procurement workflows. Managed audit documentation and logistics for bank inspections, ensuring accuracy and compliance.

Project Coordination Vendor Invoices Change Orders Procurement Audit documentation Compliance Attention To Detail