V105 - Legal Intake and Docketing Assistant

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

As a Legal Intake and Docketing Assistantat Job Duck, you will play a critical role in keeping legal operations organized, accurate, and moving forward without interruption. This position is ideal for someone who thrives in detail-focused environments and takes ownership of execution-heavy work that directly supports attorneys and legal workflows. Your day-to-day impact will be seen in well-managed intakes, up-to-date docketing systems, and seamless coordination across matters and deadlines. You will contribute by ensuring nothing is missed and that work progresses efficiently, even in a fast-moving setting. Individuals who are proactive, highly organized, and motivated by precision will excel in this role.

• Monthly Salary Compensation: From 1,142 to 1,220 USD

Responsibilities include, but are not limited to:

• Maintain and update docketing systems daily to ensure accuracy of deadlines

• Intake new legal matters and ensure they are properly opened, recorded, and tracked

• Support legal filings and structured legal workflows

• Ensure all assigned work is completed accurately and without the need for follow-up

• Communicate with clients primarily via email regarding logistics and status updates

• Coordinate with attorneys and legal assistants to move work forward efficiently

Requirements:

• 1-2 years of experience working as a legal assistant
• Experience with Intellectual Property law is highly preferred
• Highly detail-oriented with strong organizational skills

• Proactive and comfortable asking questions early to prevent errors

• Reliable and consistent in managing recurring workflows

• Clear and professional written communication skills in both English and Spanish

• Ability to manage multiple matters and deadlines simultaneously

• Coachable mindset with interest in learning legal or intellectual property processes

• Comfortable working in a fast-moving and execution-focused environment

• Location and timezone: Remote, Eastern Standard Time (EST)
• Working Hours: Monday to Friday
• Expected call volume: Moderate to high (16-30 calls per day)
• Software and Tools Required:

- CRM: GoHighLevel

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.