Executive Assistant

About Huzzle

At Huzzle, we connect high-performing professionals with global companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries like SaaS, MarTech, FinTech, and EdTech. We match top talent to full-time remote roles where they’re hired directly into client teams and provided ongoing support by Huzzle.

Role Type: Full-time

Engagement: Independent Contractor

About the Company

Our client is a US-based, fully remote telehealth and wellness company in its growth stage, specialising in hormone optimisation, peptide therapy, medical weight loss, and wellness therapies. The CEO leads three rapidly growing companies, making this a high-trust, high-impact support role with real ownership and growth potential.

Job Summary

We’re looking for a highly organised Executive / Virtual Assistant to provide direct support to a busy CEO. This role is ideal for someone who has supported founders or C-suite executives before and understands the importance of protecting executive time, managing competing priorities, and handling confidential information with maturity.

You’ll own calendar management, inbox management, travel coordination, personal scheduling, daily admin preparation, and operational follow-through across multiple businesses.

Key Responsibilities

• Manage the CEO’s calendar daily, reviewing every invite for accuracy, completeness, and priority.
• Own CEO inbox management twice daily, with a target of inbox zero by 10 AM EST and again by 5 PM EST.
• Schedule calls and meetings according to a clear scheduling priority framework.
• Process SMS requests from the CEO and CEO’s spouse at set times during the day.
• Prepare and maintain the daily Admin Meeting agenda using the company’s structured format.
• Coordinate end-to-end travel logistics, including flights, hotels, transport, itineraries, calendar blocking, and Trip Files in Google Drive.
• Audit the CEO’s calendar six weeks ahead every Friday to identify gaps, conflicts, and upcoming priorities.
• Coordinate closely with the CEO’s spouse on family, personal, and household scheduling.
• Manage gifting, company purchases, personal appointments, and ad hoc admin tasks.
• End each day by clearing lingering emails, compiling the next-day to-do list, and sending content ideas.

Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, or CEO Assistant.
• Direct experience supporting a founder, CEO, or C-suite executive.
• Strong calendar management skills, including time zones, batching, scheduling logic, and protecting executive time.
• Excellent inbox management discipline and ability to make decisions confidently.
• Strong discretion and confidentiality when handling sensitive personal and business information.
• Advanced Google Workspace skills, especially Gmail, Calendar, Drive, Docs, and Sheets.
• Experience using Slack for daily communication.
• Strong travel booking and itinerary management experience.
• Exceptional attention to detail and proactive follow-through.
• Comfortable supporting executives across multiple businesses, brands, or projects.
• Experience in telehealth, wellness, healthcare, or health-adjacent industries is a plus.

Benefits

💻 Fully Remote: Work from anywhere with international teams

🚀 Career Growth: Join companies in SaaS, MarTech, and B2B services

🤝 Peer Community: Connect with high-performing sales professionals in our network

🧭 Ongoing Support: Receive guidance from Huzzle before and after placement

💰 Tailored Compensation: Salaries vary by client and candidate preference — we’ll match you with options that fit your goals