People & Compliance Generalist

What You'll Do:

• Conduct Regular Compliance Audits: Perform audits of employee personnel files to verify that all records are maintained according to applicable compliance rules and regulations, ensuring proper documentation and data integrity.
• Maintain Benefits Compliance: Partners with benefits and payroll to ensure compliance with benefits-related regulations and internal policies such as completion of 401K 5500 Audit, PCORI filings, and Non-discrimination testings
• File Management and Documentation: Complete I9s for all new hires and ensure that all relevant employee documents are filed and stored appropriately, maintaining strict adherence to legal and regulatory requirements, including background checks.
• Support & Respond to Employee Inquiries: Act as a secondary point of contact for employee compliance-related requests, concerns, and inquiries, ensuring timely responses or routing to the appropriate team for resolution.
• Maintain Compliance Documentation: Regularly update and maintain our People Notion page and GovDoc’s page with current and relevant policies, procedures, and compliance documentation, ensuring all employees have access to up-to-date information.
• Support Immigration Compliance: Ensure compliance with immigration laws and regulations by assisting in managing employee work authorization documentation and maintaining proper records for visa sponsorships and other immigration-related matters.
• Affirmative Action & Equal Opportunity: Assist with the affirmative action programs to ensure compliance with federal and state regulations.
• Vendor Management Assistance: Assist with third-party vendors who provide benefits, compliance services, and contingent workforce solutions. Completes vendor audits.
• Contribute to Special Projects: Participate in and assist with other projects as needed, ensuring alignment with audit requirements and best practices.
• Other Duties: Perform additional duties as required.

What You Should Have:

• 5-7 years of in-depth understanding of federal, state, and local employment laws and regulations, including immigration compliance, affirmative action, and employee benefits regulations.
• 5-7 years of strong experience conducting audits of employee records and data, ensuring compliance with regulatory standards and maintaining accurate, complete, and well-organized files.
• Ability to work with third-party vendors to ensure compliance with benefits, compensation, and other people operations-related services.
• Strong organizational and time management skills, with the ability to manage multiple projects simultaneously, ensuring timely and efficient execution.
• Ability to identify issues or gaps in compliance, processes, or data, and work collaboratively with teams to resolve them effectively.
• Strong written and verbal communication skills to effectively respond to employee inquiries, create compliance documentation, and collaborate with cross-functional teams.
• Ability to handle sensitive employee information with the utmost confidentiality, adhering to privacy laws and internal policies.
• Excels in a fast-paced and dynamic environment
• Knowledge and experience in G-suite
• Growth mindset, sense of curiosity, and dedication to the team’s success.
• Empathetic and focused on the best interests of the team and Articulate Human-Centered Framework
• Team player - this is a highly collaborative and supportive team environment
• Self-starter - you will take initiative, be proactive, set and drive toward goals