Finance Co-Ordinator / Credit Control Meetings & Events – French Speaking

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Finance Co-Ordinator / Credit Control Meetings & Events – French Speaking

Main purpose of the role

Reporting to the M&E Shared Services Regional Team Leader, the accounts administrator is responsible for ensuring the M&E O2C and P2P processes are performed to exacting standards. Trade debt across the American Express GBT Group in the EMEA is circa $18M, the accounts administrator is responsible for the timely collection of the debt for the markets assigned to them. The accounts administrator also works closely with the outsourced Accounts Payable function and other shared services departments (e.g. GBT disbursements) to deliver a seamless P2P service to the M&E business. The role also provides support and commentary to the Regional Team Leads to ensure accurate and insightful reporting.

Core areas of responsibility:

Area

Deliverable

Measurement

Credit policy

Ensure compliance with Corporate Credit policy and agreed client credit terms.

Objectives to be agreed with the management on an ongoing basis.

Collections

Ensure that debt is collected in a timely manner with the utmost professionalism and with absolute respect for the importance of good client relationships. Deal with queries promptly and effectively, build solid relationships with clients and the business and escalate to management within the business as and when necessary.

Targets to be set in conjunction with Management with focus on overdue receivables being maintained to an absolute minimum.

Reporting

Provide timely commentary on overdue debtors and creditors. Take part in weekly reviews. Liaising with Meeting Planners and local in market finance leads when necessary. Provide reporting and analysis to the business in all areas O2C & P2P.

Weekly / Monthly reporting, to be reviewed with Management prior to distribution.

Other reasonable requests as per Management

Ad Hoc

Ad Hoc

Accounts Payable

Work closely with the outsourced partners and meeting planners in managing payable balances. Provide support as and when necessary for rush / accelerated payments and resolve supplier queries.

Adherence to supplier credit terms.

Cash Allocation

Support EXL in providing remittance advices, supporting on allocation queries, support with bank reconciliations queries to ensure that postings are cleared and allocated in a timely manner. Manage queries in relation to credit card receivables and payables.

Weekly review of open bank transactions with management.

Client Invoicing

Assisting the uploading of client invoices on client portal where necessary in a timely manner to ensure prompt payment.

Ensure all client invoices are processed promptly.

Reconciliation

Performing detailed reconciliations across key M&E balances sheet accounts working closely with the in country finance managers as appropriate

All relevant shared services M&E balance sheet accounts for the market are regularly reconciled and reviewed and any risks/opportunities identified and reported

Projects

Taking on ad hoc projects to approve the efficiency and effectiveness of the M&E Shared Services Team

Specific to project – objective to be agreed in advance with manager

Required Experience:

• A minimum of 2 years of experience in a finance role
• Ability to deal with conflict in a diplomatic and professional way
• Excellent verbal and written communication skills, including listening skills
• Excellent organisational and numerical skills
• Strong negotiation skills, with the ability to find middle ground and resolve issues
• Excellent collaborative working skills, engaging with both sales, operations (delivery) and other parts of the finance team
• Demonstratable skills in Microsoft Office Suite, NetSuite (preferable)
• Dynamic and enthusiastic team player
• Ability to work on own initiative and also as a key team member
• Ability to follow and contribute towards policies and procedures

Good knowledge of spoken and written French

This is a full time, remote working, permanent position.

Location

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• Wellbeing resources to support mental and emotional health for you and your immediate family.

• And much more!

All qualified applicants will receive equal consideration for employment without regard to age, gender identity (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, race, color, religion, creed, national origin, disability, veteran status, citizenship or marital status. It is our policy to maintain an equal-opportunity environment free from intimidation, harassment or bias for our candidates, colleagues, clients and suppliers.

We are committed to providing reasonable accommodation to individuals with disabilities. Please, let your recruiter know if you need an accommodation at any point during the hiring process. For more details, please consult GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!