Open to opportunities

Vanessa Armelin

@vanessaarmelin

Message

Experienced executive assistant and operations leader driving process and teams.

Brazil

Message

What I'm looking for

I seek a role offering operational leadership and executive support in a mission-driven, fast-paced company where I can standardize processes, mentor teams, and drive strategic execution.

I am an executive assistant and operations leader with over 20 years supporting CEOs and leading operations across education, wellness, and digital environments. I build processes, onboard and develop teams, and deliver reliable calendar, travel and organizational systems for founder-led companies.

As a founder and executive director, I implemented governance, automation and digital transformation initiatives, designed SOPs, and led cross-functional teams across Finance, HR, IT and Commercial areas to scale operations and improve performance.

I bring strong project and program management skills, multilingual communication, and international experience coordinating study abroad programs and global partnerships. I am recognized for discretion, clear communication, high ownership and driving strategic execution.

Experience

Work history, roles, and key accomplishments

Current

Freelance Translator

Current

Self Employed

Jan 2005 - Present (20 years 11 months)

Provided technical, commercial and academic translation (Portuguese↔English) and consecutive interpreting for events, meetings and investor/business rounds since 2005.

Translation consecutive interpretation Localization event support

Founder & Executive Director

Mercê122 Health Market

Jan 2017 - Jan 2025 (8 years)

Led company-wide operations across finance, HR, IT and commercial functions, implemented processes and digital transformation initiatives, and developed teams and customer loyalty programs positioning the brand as a regional benchmark.

Operations Leadership Process Design Digital Transformation Information Security Project Management Event Planning

Executive Assistant

Cultura Americana Ethic

Jan 2006 - Jan 2024 (18 years)

Provided executive and administrative support to the CEO, managing complex calendars, travel, confidential correspondence and KPI reporting while coordinating academic and operational activities for a school of 280 students and 15 staff.

Calendar Management Travel Coordination Executive Support KPIs SOPs Educational Operations

International Study Organizer

International Study Exchange Organizer

Jan 2010 - Jan 2023 (13 years)

Planned and coordinated study abroad programs with partner institutions in the USA, UK, Malta and Canada, handling enrollment, documentation, housing, transportation and on-site student support for groups.

Program Coordination Logistics Documentation Management Multicultural Communication Crisis Management Project Management

Co-Founder

ProTrader School of Operations

Jan 2020 - Jan 2022 (2 years)

Co-founded and developed trader training methodologies integrating emotional performance, risk management and technology, and led related educational initiatives and curriculum delivery.

Curriculum Development Risk Management Emotional Performance Coaching Educational Technology Program Delivery Strategic Planning

Administrative Assistant

Bonolatte Transportes

Jan 1998 - Jan 1999 (1 year)

Supported administrative routines including document control, invoicing, customer and supplier service, and logistics tracking, contributing to accurate financial reporting and order fulfillment.

Document Control Invoicing Customer Service Financial Reporting Office Administration