Open to opportunities

Sofia Astor

@sofiaastor

Message

I keep executives and complex hospitality, design, and production operations moving from planning through delivery.

United States

Message

What I'm looking for

I'm looking for executive operations or project management work where I can manage complex priorities, coordinate teams and vendors, build reliable processes, and carry projects through delivery.

I support a private principal and three affiliated hospitality and interior design businesses, managing calendars, confidential correspondence, travel, expenses, and competing priorities across Pacific and Eastern time zones.

I coordinate vendors, procurement, deliveries, budgets, and project documentation, while managing recurring contractors and scaling teams for events, moves, and special projects. I use clear checklists and procedures to keep work moving through completion.

Through ISU INC, I run executive assistance, marketing, and SEO services while overseeing client onboarding, reporting, bookkeeping, invoicing, vendor payments, and contractor deliverables.

My project and production background includes delivering client work for hospitality, retail, and e-commerce brands, as well as coordinating 130+ commercials, documentaries, branded films, and live events. I've managed creative teams, production schedules, client reviews, and budgets up to approximately $125,000.

Experience

Work history, roles, and key accomplishments

Current

Founder & Operations Lead

Current

ISU INC

Jan 2023 - Present (3 years 8 months)

Operate a U.S. company providing executive assistance, marketing, and SEO services, managing client onboarding, scheduling, correspondence, and reporting. Oversee bookkeeping, invoicing, vendor payments, and tax filings with an external CPA.

Quickbooks Invoicing Vendor Management Client Onboarding Scheduling Reporting Team Coordination Contract Management

Executive Assistant & Personal Assistant / Project Manager

Private Principal — Hospitality & Interior Design Portfolio

Jun 2023 - Aug 2026 (3 years 2 months)

Managed executive calendars, confidential correspondence, domestic travel, and expense coordination for a private principal and three affiliated businesses. Coordinated contractors, budgets, and project deliverables across hospitality and interior design projects.

Calendar Management Inbox Management Travel Coordination Expense Reconciliation Quickbooks Asana Trello Vendor coordination Project Tracking Confidential Correspondence

Project Manager & Production Coordinator

Moloko Marketing Agency

Apr 2023 - Jun 2024 (1 year 2 months)

Managed concurrent projects for 5+ hospitality, retail, and e-commerce clients, serving as the main contact from kickoff through delivery. Coordinated an eight-person creative team and administered project budgets of $15,000–$80,000.

Project Management Budget Management Team Coordination Client Communication Query Status Tracking Reporting Resource Allocation

Creative Producer & Project Manager

International Commercial, Film & Live Event Production

Jan 2018 - Dec 2022 (4 years 11 months)

Coordinated 130+ commercials, documentaries, branded films, and live events for brands including Smeg, Yves Saint Laurent, Quiksilver, Levi’s, and Adidas. Led crews of 10–15 and supported budgets up to approximately $125,000.

Production Management Crew Leadership Budget Management Client Reviews Event Production Scheduling