Open to opportunities

Robert Mutua

@robertmutua1

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Executive Office Administrator and HR operations specialist driving operational excellence.

Kenya

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What I'm looking for

I seek a role where I provide executive and HR operations support, improve processes, ensure compliance, and contribute to a collaborative, accountable workplace.

I am a strategic and dependable Executive Office Administrator and HR Operations Specialist with over 9 years supporting leadership across corporate and NGO environments. I align people, processes, and systems to improve efficiency while maintaining confidentiality and professionalism.

My experience spans executive support, payroll and statutory deductions (PAYE, NHIF, NSSF), procurement, vendor relations, and financial reporting, where I introduced digital records management and strengthened payroll validation and reconciliation procedures.

I lead process improvements, coordinate training and performance management, and support audits and compliance efforts to deliver reliable administrative, HR, and financial operations that enable organizational goals.

Experience

Work history, roles, and key accomplishments

Executive Office Administrator

Sycum Solutions

Jan 2015 - Mar 2024 (9 years 2 months)

Provided high-level executive support and coordinated office operations, payroll, procurement, and vendor management, improving financial accuracy and operational efficiency over a 9+ year tenure.

Executive Support Payroll Processing Procurement Vendor Management Quickbooks Office Management HR & Administration

Arbitrator Secretary

Independent

Jan 2015 - Mar 2024 (9 years 2 months)

Coordinated arbitration sessions, managed confidential legal filing systems, drafted hearing notices and awards, and handled invoicing and fee reconciliation for multiple independent contracts.

Case Management Confidential Files Scheduling Invoicing

Human Resource & Finance Intern

Open Society Initiative for Eastern Africa

Jan 2014 - Dec 2014 (11 months)

Supported recruitment, payroll assistance, payment voucher processing, and audit preparation, contributing to compliant financial and HR record-keeping during the internship year.

Recruitment support Payroll Invoice Processing Budget Reconciliation Audit Support Record keeping

Education

Degrees, certifications, and relevant coursework

Kenya Methodist University

Bachelor of Business Administration, Human Resource Management

2013 - 2015

Grade: Upper Credit

Bachelor of Business Administration with Human Resource Management option completed with Upper Credit, focusing on HR administration and organisational management.