Open to opportunities

Rebika Gahatraj

@rebikagahatraj

Program coordination and executive support professional skilled in remote NGO operations and cross-cultural collaboration.

Nepal

Message

What I'm looking for

I’m looking for a role where I can coordinate programs and operations, support leadership with scheduling and documentation, and help cross-border teams succeed through clear communication in remote, multicultural environments.

I’m a program coordination and executive support professional with experience supporting international NGO operations and regional initiatives across South Asia in remote environments. I bring strong skills in scheduling, stakeholder communication, meeting coordination, documentation, and cross-time-zone collaboration.

In executive and administrative support roles, I supported leadership teams by coordinating programs and community initiatives, managing calendar and meetings, and preparing clear reports and organizational templates. I also contributed to procurement coordination, vendor communication, purchasing processes, and daily operational logistics through remote collaboration and team coordination.

Beyond operations, I’ve supported youth and camp ministry programming through outdoor activities, group leadership, and site logistics—while staying focused on resource management, fundraising initiatives, and community engagement. I’ve also strengthened my digital capability through marketing and remote project work, including WordPress updates, blog content coordination, documentation, reporting, and basic data analysis.

I’m known for managing priorities, supporting smooth organizational operations, and building trust across multicultural teams. I value proactive communication and continuous improvement, bringing a coaching mindset through training in active listening and mentoring young leaders.

Experience

Work history, roles, and key accomplishments

Current

Program Support Assistant

Current

St. Xaviers College

Jan 2024 - Present (2 years 5 months)

Designed communication materials, reports, and organizational templates to support ministry activities and outreach. Supported program planning and implementation, coordinated procurement with vendors, and assisted with extracurricular and children/youth engagement activities.

Program Coordination Executive Administrative Support Meeting Coordination Documentation Procurement Coordination Template Development

Camp Ministry Intern

Scripture Union

Jan 2025 - Feb 2026 (1 year 1 month)

Coordinated youth camp activities by facilitating outdoor sessions and supporting group leadership for children and youth. Managed camp logistics including calendar/meeting coordination, resource management, site maintenance, and support for fundraising and community engagement.

Youth Camp Logistics Group Calendar Management Resource Management Documentation Fundraising Support Cross Cultural Communication Team Coordination

Marketing Intern

Clickmill Marketing Agency

May 2024 - Jan 2025 (8 months)

Supported digital content coordination and remote project management by maintaining documentation, reporting, and basic data analysis tasks. Contributed to blog content and website updates using WordPress and supported analytics and SEO activities.

Digital Content Management Project Management WordPress SEO Google Analytics Documentation Data Analysis Remote Collaboration

Youth Development Volunteer

AGAPE Teens Sewa

Jan 2024 - Jan 2025 (1 year)

Delivered training on career guidance and identity development for young people and supported workshop facilitation. Mentored participants and contributed to youth empowerment initiatives focused on personal and professional development.

Training Facilitation Mentoring Youth Development Identity Program Support Communication Group Facilitation

Youth Fellowship Secretary

Living Baptist Youth Fellowship

Jan 2023 - Jan 2025 (2 years)

Led youth-focused initiatives including outreach, community engagement, and youth development activities. Coordinated event logistics and schedules, supported program design and budgeting, and communicated to help ensure youth participation and engagement.

Event Planning Logistics Scheduling Communication Program Design Budgeting Team Collaboration

Administrative Assistant

OneHope

Jan 2021 - Dec 2023 (2 years 11 months)

Provided executive and operational support to regional leadership teams in South Asia in a remote environment. Coordinated scheduling and virtual meetings, managed documentation and communications, supported budgeting/reporting, and helped coordinate cross-border program activities.

Executive Support Meeting Coordination Documentation Scheduling Budgeting Reporting Google Workspace Zoom ClickUp

Cultivate Leadership Intern

OneHope

Jun 2020 - Jul 2020 (1 month)

Coordinated regional programs and initiatives across South Asia by supporting implementation, scheduling, documentation, and budgeting. Facilitated communication between international stakeholders and supported digital engagement through Zoom, email, and social media.

Program Coordination Scheduling Documentation Budgeting Stakeholder Engagement Remote Collaboration Zoom Email Communication social media engagement

Education

Degrees, certifications, and relevant coursework

St. Xaviers College (Tribhuvan University Affiliated)

Bachelor of Science, Physics

2024 -

Part-time Bachelor of Science in Physics (final requirements pending). Focused on completing undergraduate coursework alongside ongoing responsibilities.