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Racheal Yiba

@rachealyiba

Executive Virtual Assistant building calendar, travel, correspondence and meeting-support workflows, with a Chatbase concierge prototype for Raé Essence.

Uganda

Message

What I'm looking for

I'm developing an executive virtual assistance practice focused on administrative coordination, communications and structured operational support. I'm preparing portfolio samples and service materials for remote-client outreach.

At Raé Essence, I founded and developed a self-care brand focused on scented candles, home fragrance and intentional living products. I manage product development, pricing, customer communication and order coordination, and built a Chatbase AI concierge prototype for the brand's website.

At the German Embassy, I managed an annual small-scale development project funding portfolio of approximately US$100,000 supporting national NGOs. I reviewed proposals, monitored funded projects and verified expenditure, while coordinating calendars, travel, meetings and diplomatic correspondence.

At Divine Seeds of Dignity, I supported communications and executive-level coordination, contributed to donor engagement and used digital storytelling and case studies to communicate project activities. I also coordinated press events and developed and facilitated communications training.

Across roles at the World Bank, UAP Insurance, IGAD, UNDP, MSF Belgium – Cholera Treatment Centre and other organizations, I supported executives and teams with administration, records, travel, meetings, reports and events. I'm now developing an executive virtual assistance practice and portfolio, drawing on my experience in administrative coordination and communications.

Experience

Work history, roles, and key accomplishments

Current

Founder & Creative Director

Current

Raé Essence

Jan 2024 - Present (2 years 10 months)

Founded and developed a self-care brand focused on scented candles, home fragrance and intentional living products. Managed product development, pricing, customer communication, and marketing content.

Brand Development Product Development Marketing Client Communication AI Chatbots Chatbase

Current

Executive Virtual Assistant

Current

Independent

Jan 2023 - Present (3 years 10 months)

Developing an executive virtual assistance practice focused on administrative coordination, communications and structured operational support. Building portfolio samples for calendar management, travel coordination, and executive support workflows.

Administrative Coordination Communication Skills Calendar Management Travel Coordination AI Assisted Workflows

Communications Officer

Divine Seeds of Dignity

Jan 2020 - Dec 2022 (2 years 11 months)

Supported communications and executive-level coordination for a nonprofit organization focused on community development. Contributed to communications planning, donor engagement, digital storytelling, and media relations.

Communication Skills Donor Engagement Digital Storytelling Media Relations Training

Assistant Desk Officer

German Embassy

Apr 2015 - Dec 2018 (3 years 8 months)

Managed an annual small-scale development project funding portfolio of approximately US$100,000 supporting projects implemented by national NGOs. Reviewed proposals, monitored projects, verified expenditures, and coordinated travel and meetings.

Project Management Grant Administration NGO Engagement Proposal Evaluation Monitoring and Evaluation Calendar Management Travel Coordination Note Verbales Google Translate

Administrator

BASS Petroleum

Feb 2015 - Mar 2015 (1 month)

Provided general administrative support during a short-term assignment. Maintained files and records, and coordinated meetings.

Administrative Support File Management Meeting Coordination

Administrator

MSF Belgium – Cholera Treatment Centre

Mar 2014 - Sep 2014 (6 months)

Monitored attendance, calculated hours, and disbursed weekly payments to casual workers. Maintained patient and medical inventory records, and prepared reports for supervisors.

Attendance Management Payroll Record keeping Inventory Management Reporting

Event Management Assistant

Party Lounges Kenya Ltd.

Dec 2013 - Dec 2013 (0 months)

Coordinated invitations, registrations, and guest lists for events. Assisted with travel and accommodation arrangements, and provided on-site operational support.

Event Coordination Guest Management Travel Arrangements Onsite Support

Team Assistant

World Bank

Jan 2013 - Dec 2013 (11 months)

Supported a team of World Bank consultants working with the Ministry of Roads. Managed calendars, scheduled meetings, coordinated travel, and prepared reports and documentation.

Calendar Management Travel Coordination Meeting Logistics Report Preparation Stakeholder Engagement

Event Management Assistant

Exclamation Marketing

Jun 2013 - Jul 2013 (1 month)

Supported delivery of the South Sudan Business Forum, an event contracted by IFC. Assisted with delegate coordination, registrations, event logistics, and on-site operations.

Event Coordination Delegate Management Logistics On site Operations

Administrative Officer (Maternity Cover)

Intergovernmental Authority on Development (IGAD)

Jul 2012 - Dec 2012 (5 months)

Provided general administrative and logistical support to the Head of Mission. Coordinated travel arrangements and meetings with government stakeholders.

Administrative Support Travel Coordination Meeting Coordination Logistics

Executive and Administrative Officer

UAP Insurance

Dec 2011 - Jun 2012 (6 months)

Provided dedicated executive assistance to the Managing Director, managing calendar, travel, meetings, and confidential documents. Coordinated office operations, staff, and procurement.

Executive Support Calendar Management Travel Arrangements Meeting Coordination Office Management Procurement Staff Coordination

Administrative and Communications Intern

United Nations Development Programme (UNDP)

Feb 2011 - Apr 2011 (2 months)

Supported the Head of the Business Management Unit and the Programme Manager with administrative and communications tasks. Managed calendars, coordinated meetings, and arranged travel.

Administrative Support Communication Skills Calendar Management Meeting Coordination Travel Arrangements

Communications Intern

Child Evangelism Fellowship (CEF)

Feb 2010 - Apr 2010 (2 months)

Helped establish the organization's communications function, writing reports and newsletters, and collecting sponsorship stories. Developed donor-report templates and initiated a News Agency Club for students.

Communication Skills Report Writing Newsletter Production Donor Relations Photography Web Development