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Prakhar Varma

@prakharvarma

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Remote Executive Assistant

India

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What I'm looking for

I provide high-level administrative support to executives. From managing schedules, to coordinating meetings, handling communications, and assisting with various strategic projects. I pay close attention to detail and I prioritize tasks that ensure executives can focus on key initiatives while I handle the day-to-day operational tasks.

Operations and project coordination professional with 8+ years of managing parallel workstreams, senior stakeholder communication, and analytical documentation across international film, advertising, and executive support environments. Personal Assistant to Producer Juspreet Singh Walia and National Award winning film director Ram Madhvani. Managed base operations for 170 crew members at 4,000 metres elevation for an Apple TV original film starring Tom Hiddlestone and Willem Dafoe. Delivered primary research across 5 countries and 4 continents for Unilever, Godrej, and Tata. Proficient in cross-department coordination, qualitative & financial research, man management, Google Suite, Microsoft Office, Claude, Slack, and Zoom. English: C1 certified - Pearson PTE, score 90.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant

Current

The Gratitude Company

Feb 2025 - Present (1 year 4 months)

Managing the daily schedule, inbox & calendar management, for 2 separate Indian Founder-CEOs and 1 Canadian Film Director-Producer, including meetings, appointments, and travel. Handling confidential correspondence, drafting emails, social media posts, letters, reports, and presentations on their behalf. Handling confidential personal and business information with discretion and professionalism.

Executive Assistance Administrative Assistance Research Skills Event Production Social Media Management Zoom Workplace Google Suite Microsoft Office Slack

Current

Production Manager

Current

Feature Films and Ad Films

Apr 2025 - Present (1 year 2 months)

2nd Unit Assistant Production Manager; TENZING (Apple TV, See Saw Films). Managed base operations for 170 crew and cast members at 4,000m elevation across 3 remote Himalayan locations in Nepal.

Sole point of contact between clients, departments, and vendors across prep and shoot on multiple advertisement campaigns for clients such as hotel chain Hyatt and global technology company ZOHO.

Production Management On Location Logistics Crew Scheduling Team Leadership Remote Coordination

Associate Producer

Craving Digital India

Jun 2023 - Jan 2025 (1 year 7 months)

Operations lead on 50+ ad film and marketing campaigns for Hyundai, Nissan, and PepsiCo. Decoded client briefs, set timelines, allocated tasks across CG and live-action crews, and delivered all assets on schedule.

Produced 5 digital-first marketing films and increased Craving Digital's online viewership by 2.5x in 3 months.

Campaign Management Audience Growth Content Production Client Coordination Advertising Film Production Operations Team Management Client Servicing Microsoft Office Google Suite Slack Social Media Management Social Media Marketing Outsourcing Management Accounts Receivable Standard Operating Procedures Documentation Data Management

Production Assistant

Ram Madhvani Films LLP

Jul 2021 - Apr 2023 (1 year 9 months)

Created script breakdowns for Emmy-nominated Executive Producer Sia Bhuyan on web series Aarya Season 3. Location scouting, vendor rate negotiations, and in-house Accounts Payable Manager for Aarya Season 3 Mumbai Schedule.

Calendar management, storyline research, and fact-checking as Director’s Assistant to Ram Madhvani in Writer’s Rooms for the Sony web series Waking of a Nation Season 1.

Fact Checking Script Breakdown Subject Matter Expert Referencing Production Support Film Production Accounts Payable Accounts Management Vendor Management Negotiate With Suppliers Creative Writing Creative Operations Operations Storytelling Story Pitching Research Skills

Production Assistant (QC)

Equinox Virtual

Jul 2021 - Apr 2023 (1 year 9 months)

Served as the first QC tester for the mobile game GuruDharma, evaluating mechanics, content accuracy, and output quality against design briefs. Researched Indian mythology and animation and built a verified content/lore bank for MOBA game structures, and authored finance reports and publisher profile decks.

Lore Mythology Research Documentation Publisher Deck Creation

Production Assistant (Ad Films)

Equinox Films

Jul 2021 - Apr 2023 (1 year 9 months)

Produced 10+ social-first marketing films and grew Instagram following by 2.5x over 6 months through iterative creative improvement. Created the master pitch deck for Airtel’s 5G launch ad film and supported 10+ additional pitch decks, providing creative insights to production design, wardrobe, and direction for 10+ big-ticket campaigns.

Social Media Growth Creative Direction Production Design Wardrobe Direction Coordination

Secondary Researcher

Quantum Consumer Solutions

Aug 2016 - Dec 2016 (4 months)

Contributed to a major Unilever Sunlight campaign by conducting profiling, ethnography, and qualitative consumer analysis across 5 countries. Created research questionnaires and authored intel report decks synthesizing ethnographic group insights for multiple brands.

Report Writing

Documentation Intern

SMILE Foundation

May 2016 - Jul 2016 (2 months)

Proofread, spell-checked, and edited an annual report for a Mumbai-based NGO, delivering a clean publication-ready document with zero errors. Improved document quality and readability through detailed editorial checks.

Proofreading Technical Writing Quality Assurance Publication Ready Formatting

Team Leader - AIESEC Korea

AIESEC

Jul 2013 - Nov 2013 (4 months)

Negotiated an overseas internship experience for 20 South Korean university students in Sri Lanka. Coordinated placements and partner alignment to enable successful international internship delivery.

Program Coordination Recruitment support Cross Cultural Communication

Team Leader - AIESEC Chennai

AIESEC

Jan 2013 - Nov 2013 (10 months)

Negotiated paid internship experiences for 6 university students across Japan, Germany, Indonesia, Italy, and South Africa. Built the Chennai chapter’s first communications network with AIESEC in Belo Horizonte, Brazil and was awarded Best New Recruit (2013).

Partnership Development Recruitment Communications Network Building Program Management

Education

Degrees, certifications, and relevant coursework

University of Mumbai

Bachelor of Film Production and Management, Film Production and Management

Grade: Distinction

Bachelor’s degree in Film Production and Management, graduated with Distinction. Received Overall Academic Excellence by Garware Institute (University of Mumbai).