Olesya Opana
@olesyaopana
Experienced executive assistant skilled in high-pressure diary, travel and stakeholder management.
United KingdomWhat I'm looking for
I am an accomplished Executive Assistant with extensive experience supporting senior leaders across private equity, investment banking, and asset management. I provide proactive diary management, complex international travel coordination, and confidential communications support, consistently acting as a trusted gatekeeper and problem-solver.
Across roles at global firms I have managed calendars for multiple MDs and senior teams, organised high-volume travel and visas, overseen expenses and compliance processes (Concur/CRM/Odeon), and coordinated internal and client-facing events. I pride myself on attention to detail, discretion handling sensitive information, and building strong working relationships with C-suite and stakeholders.
I seek to contribute to a fast-paced, growth-focused organisation where I can bring my organisational rigor, stakeholder management, and event and project coordination skills to support executives and help drive effective team operations.
Experience
Work history, roles, and key accomplishments
Executive Assistant
H.I.G. Capital
Aug 2025 - Nov 2025 (3 months)
Provided high-level executive support to a Middle Market team, managing complex diaries, coordinating UK travel and internal events, and acting as a trusted gatekeeper and liaison with discretion.
Executive Assistant
Evercore
Apr 2024 - May 2025 (1 year 1 month)
Managed complex calendars and end-to-end international travel for an M&A energy team, handled executive communications, and coordinated project timelines while maintaining strict confidentiality.
Supported an MD and a 20-person team with diary management, high-volume international travel bookings, expense processing using Concur, and handling sensitive client communications.
Executive Assistant
Natixis
Sep 2016 - Sep 2023 (7 years)
Provided diary and travel management, expense approvals, CRM support, and coordination of senior management attendance and client events for Global Head of Aviation and Infrastructure & Energy teams.
Executive Assistant
York Capital Management
Feb 2016 - Sep 2016 (7 months)
Managed executive diaries, international travel, and monthly expense reporting for a credit team, and provided ad-hoc secretarial support during maternity cover.
Team Assistant
Handelsbanken
Aug 2015 - Jan 2016 (5 months)
Supported Head of Equities and Corporate Access with travel arrangements, expense processing, event organisation, and confidential document handling during maternity cover.
Team Secretary
Red Ribbon Asset Management
Jun 2011 - Jul 2015 (4 years 1 month)
Provided comprehensive support to the Sales team and senior leadership, managed invoices and expenses, trained junior staff, and coordinated client communications and events.
Administrator / Head Manager
Softsell Art Gallery
Sep 2010 - Sep 2011 (1 year)
Organised and presented exhibitions, managed budgets and sponsorship fundraising, and coordinated travel and itineraries for gallery operations.
Director / Producer
Short Films Production
Mar 2008 - Mar 2011 (3 years)
Wrote, produced and directed short films, managing casting, crew logistics, budgets, and fundraising for film production and premieres.
Education
Degrees, certifications, and relevant coursework
King Street College
Certificate, General Studies
2007 - 2008
Attended King Street College for continued studies in 2007–2008 with a focus on vocational and language-related courses.
MetFilm School, Ealing Studios
Certificate, Film/Media Production
2007 - 2007
Completed film-related coursework at MetFilm School, Ealing Studios focusing on practical filmmaking skills and production.
École France Langue
Certificate, French Language
2003 - 2004
Studied French language courses at École France Langue to develop proficiency in French communication.
Grammar School
Secondary School Certificate, General Secondary Education
1998 - 2000
Completed secondary-level grammar school education in Russia covering general academic subjects.
Secondary School
Secondary School Certificate, General Secondary Education
1990 - 1998
Completed secondary education in Kazakhstan with a broad curriculum across core academic subjects.
Tech stack
Software and tools used professionally
Availability
Location
United KingdomAuthorized to work in
Job categories
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