Open to opportunities

Sophie Kay

@sophiekay

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Senior executive assistant delivering high-trust, complex diary and stakeholder support.

United Kingdom

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What I'm looking for

I’m seeking a fully remote role in Executive Assistant, Personal Assistant, or business support functions—offering flexibility and balance—where I can deliver high-quality, highly organised support to senior leaders and teams.

I’m a senior executive assistant with 11+ years’ experience supporting senior leadership, including C-suite executives. I bring a proactive, detail-orientated approach to complex diary and inbox management, ensuring structured, reliable support in professional environments.

I’ve provided dedicated PA support across investment, product, sales, and board-level functions—managing competing priorities, coordinating international logistics, and handling sensitive information with discretion. From preparing presentations and internal communications to managing travel and expenses via Concur and purchase orders/invoices in Navision, I focus on smooth team operations, timely deadlines, and dependable execution.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant

Current

Capital Group

Jul 2022 - Present (3 years 11 months)

Provided executive assistant and administrative support to Asset Class Services and Product Development teams, supporting senior stakeholders in a structured environment. Managed complex diaries and coordinated virtual and in-person meetings, prepared presentations and internal documents, and arranged travel and logistics.

Inbox Management Stakeholder Management Meeting Coordination document preparation Travel Logistics Microsoft Office Microsoft Teams Zoom Record keeping

Personal Assistant (CEO)

Simon & Schuster UK

Apr 2018 - Jul 2022 (4 years 3 months)

Provided dedicated PA support to the CEO and board directors, including the CFO and HR Director. Managed purchase orders and invoices in Navision, processed expenses and travel via Concur, organised company events, and coordinated international book fair logistics.

Executive Support Board Support Navision Concur Travel Logistics Event Planning Confidentiality

Personal Assistant (Sales)

Avanti Communications

Oct 2016 - Apr 2018 (1 year 6 months)

Provided secretarial and PA support to senior sales leadership. Minuted weekly management meetings, prepared agendas, and produced a quarterly divisional newsletter circulated across the company.

Minute Taking Executive Administration Newsletter Production Scheduling Meeting Support

Personal Assistant (Sales Director)

Avanti Communications

Mar 2016 - Oct 2016 (7 months)

Supported the Deputy Global Sales Director with diary, correspondence, and travel management. Assisted the sales team with administrative tasks and client communications, and generated weekly sales reports for team meetings using Salesforce.

Correspondence Management Travel Management Client Communication Salesforce Reporting Sales Administration Scheduling Executive Support

Receptionist

Avanti Communications

Sep 2013 - Mar 2016 (2 years 6 months)

Managed reception, hospitality, and front-of-house operations. Coordinated office communications, supported safety protocols, and provided assistance to staff to help ensure smooth day-to-day operations.

Front Desk Operations Hospitality Safety Protocol Support Customer Service