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Nicola Alexander

@nicolaalexander

Construction project administrator at CERTAINTY ENTERPRISES, coordinating shopfitting orders, BOQs, invoices and payroll records.

Botswana

Message

What I'm looking for

I’m seeking construction project administration, project support or operations coordination opportunities with a contractor, developer, project management team or international business. I’m open to remote and international roles.

At CERTAINTY ENTERPRISES, I coordinate office and project administration for construction and shopfitting operations. I prepare quotations, bills of quantities, invoices and customer statements.

I arrange material orders, liaise with suppliers and follow up on purchasing and deliveries. I also maintain payment and account records, process creditor payments and compile source documents for external accountants.

I administer wage records and payroll-related information for approximately 60 employees, while providing executive support and coordinating meetings and travel. Earlier, at GSA DISTRIBUTION, I processed sales orders and invoices and maintained stock and branch administration records.

Experience

Work history, roles, and key accomplishments

Current

PA / Secretary & Administration

Current

Certainty Enterprises

Aug 2009 - Present (17 years 2 months)

Coordinate office and project administration for construction and shopfitting operations, preparing quotations, bills of quantities, invoices, and supporting documentation. Manage procurement, supplier liaison, payroll records, and executive support.

Construction Administration Quotations Preparation Of Bills Of Quantities Procurement Supplier Coordination Invoicing Payroll Administration Accounts Payable Accounts Receivable Executive Support Excel Quickbooks

Branch Administrator

GSA Distribution

Apr 2008 - Jul 2009 (1 year 3 months)

Processed sales orders, invoices, credit notes, customer statements, and proof-of-delivery records. Maintained stock records, spreadsheets, price lists, and branch administrative controls.

Sales Order Processing Invoicing Credit Notes Customer Statement Stock Control Spreadsheets Administrative Control

Reception / Switchboard / Administration

GSA Distribution

Nov 2006 - Apr 2008 (1 year 5 months)

Handled switchboard and reception duties, customer queries, courier follow-ups, correspondence, and data capture. Supported meeting arrangements, spreadsheets, presentations, and travel bookings.

Switchboards Reception Customer Service Data Entry Correspondence Meeting Coordination Travel Arrangements

Reception, Head Receptionist & Assistant Management

Hospitality Roles

Jan 2003 - Dec 2006 (3 years 11 months)

Managed reservations, front-desk administration, customer service, banking, and cash handling. Supported staff rotas, events, stock ordering, and complaint resolution.

Reservations Frontdesk Customer Service Cash Handling Staff Scheduling Event Coordination Complaint Resolution