Looking for a job

Marie Grace Santiago

@mariegracesantiago

Message

Experienced admin pro skilled in executive support, scheduling, and office coordination.

United Arab Emirates

Message

What I'm looking for

I'm seeking a stable administrative role where I can use my experience in office management, coordination, and organization to support daily operations. I value growth, clear communication, and a respectful work culture, and I’m eager to contribute to a well-structured, collaborative team.

I’m Marie Grace Santiago, an experienced administrative professional with a strong background in office management, executive support, and customer service. With over 15 years of diverse work experience in both government and private sectors—including 10 years in a global American defense company and 5 years as a secretary to the Municipal Mayor in the Philippines—I’ve developed a well-rounded skill set that includes administration, finance support, HR coordination, event and training logistics, and front desk operations.

Currently, I work as an Administrative Coordinator cum Receptionist at a leading cybersecurity company in the UAE, where I oversee office operations, manage vendor coordination, support pantry and stationery inventory, supervise housekeeping staff, and coordinate meetings, training sessions, and visitor management. My role requires high-level organization, multitasking, and interpersonal skills, and I take pride in ensuring everything runs smoothly and professionally.

I’m a proactive, detail-oriented professional who thrives in fast-paced environments. I enjoy learning new tools and trends, especially those that enhance productivity and communication. Whether supporting teams or managing office operations, I’m driven by the desire to make processes more efficient and experiences more seamless.

Experience

Work history, roles, and key accomplishments

Current

Administrative Coordinator

Current

Beacon Red Investment - Sole Proprietorship LLC

Nov 2022 - Present (2 years 11 months)

Delivers admin support, handles audits and process docs, manages vendors and supplies, oversees visitor protocols and room bookings, maintains records, supports onboarding, ensures equipment readiness, and assists in planning engagement events.

Vendor coordination Administrative Support Procurement Management Process Mapping Database Management Event Planning Onboarding Inventory Management Microsoft Visio

Administrative Officer

L3Harris Technologies

Sep 2017 - Jul 2022 (4 years 10 months)

Managed purchase orders and invoices, provided support to senior management, and optimized finance and purchasing processes. Delivered administrative support and maintained office operations efficiently.

Purchase Order Management Invoice Processing Administrative Support Expense Reporting Cash Handling Event Coordination Travel Arrangements HR Support Filing System

Administrative Assistant/Finance Assistant

Harris International Inc.

May 2015 - Sep 2017 (2 years 4 months)

Streamlined administrative processes, managed office supply inventory, and processed invoices. Collaborated with accounting teams and supported HR functions, enhancing overall operational efficiency.

Peoplesoft Administrative Processes Invoice Processing Office Supply Management Procurement HR Functions Travel Coordination Financial Documentation Customer Service

Receptionist / Admin

Harris International Inc.

Jan 2013 - Apr 2015 (2 years 3 months)

Provided front desk support, managed meeting room bookings, and handled inquiries. Maintained office supplies and coordinated travel arrangements for employees and clients.

Front desk management Customer Service Meeting Coordination Inventory Management Travel Arrangements Clerical Support Communication Skills Administrative Tasks

Human Resource Management Officer / Bookkeeper

Local Government Unit

Mar 2009 - Aug 2012 (3 years 5 months)

Optimized staffing through recruitment, managed employee performance, and developed compensation structures. Ensured compliance with laws and regulations while enhancing employee engagement.

Recruitment Employee Performance Management Compensation Structuring Compliance Employee Engagement Financial Documentation Administrative Management Communication Skills

Secretary to The Mayor

Local Government Unit

Jul 2007 - Feb 2009 (1 year 7 months)

Executed clerical tasks, managed communications, and organized files. Engaged with clients and scheduled appointments in the absence of the Local Chief Executive.

Attention To Detail Clerical Tasks Communication Management File Organization Client Engagement Scheduling Administrative Support Time Management

Call Center Agent

Teleperformance

Mar 2006 - Feb 2007 (11 months)

Guided customers in custom PC builds and articulated product benefits. Delivered superior customer service through effective communication and product knowledge.