Open to opportunities

Jane Sebastian

@janesebastian

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Experienced UAE corporate administrator skilled in compliance and executive support.

United Arab Emirates

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What I'm looking for

I seek an administrative or executive-support role in a professional, structured company where I can apply UAE compliance, company formation and HR skills while supporting senior leadership and improving operational efficiency.

I am an administrative professional with 16 years of UAE experience supporting executives, managing recruitment and onboarding, and handling corporate formation and compliance tasks across offshore, freezone and onshore entities. I combine strong MS Office and application-software skills with practical knowledge of UAE immigration, licensing and PRO procedures to deliver reliable, timely administrative and HR support.

I have led administrative teams, acted as PA to senior executives, and prepared legal formation documents, license renewals and Enhanced Due Diligence checks. I work well under pressure with minimal supervision, hold a valid UAE driving license, and consistently prioritise accurate filing, clear communication and efficient client service.

Experience

Work history, roles, and key accomplishments

Administrator / HR In-charge

Mangrove Hotel

Jun 2024 - Aug 2024 (2 months)

Led recruitment, onboarding/outboarding and supervised administrative staff while supporting and representing the hotel President; implemented company policies and managed physical and digital filing and company events.

Recruitment Onboarding HR Compliance Office Administration Calendar Management Document Management Event Coordination

Corporate Administrator

MEI Pro

Jan 2020 - Mar 2022 (2 years 2 months)

Managed corporate formation and compliance for offshore and onshore clients, conducted enhanced due diligence for UBOs, and processed trade licenses, visa applications and service requests via government portals.

UAE Immigration Compliance Visa Processing client support

Administrator

RAK Company Administration FZ-LLC

Dec 2010 - Dec 2019 (9 years)

Handled offshore/freezone company formation operations including document preparation, PRO submissions (fingerprints, medical, visa), client inquiries, and maintaining hard and soft company records over a nine-year tenure.

Pro document preparation Immigration Procedures Records Management client support Data Entry

Administrator / Personal Assistant

Emirates Asset Management Ltd.

Jun 2010 - Dec 2010 (6 months)

Supported the Managing Director with travel, meetings and business reporting, administered office premises, monitored staff performance, and maintained client databases and prospect research.

Executive Support Travel Coordination Office Administration Database Management Reporting

Admin In-charge / Secretary

Adonis Décor L.L.C.

Apr 2008 - Jun 2010 (2 years 2 months)

Managed HR files, prepared offer letters, arranged interviews and travel, produced MIS and utility reports, and handled front-desk duties and invoice follow-ups for management.

HR & Administration Recruitment Front Desk Duties Records Management