Open to opportunities

Maria Paz Calo

@mariapazcalo

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Bilingual Executive Assistant and Training Coordinator who streamlines operations with SAP-driven precision.

Argentina

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What I'm looking for

I’m looking for a role where I can own executive support and training/compliance operations end-to-end—streamlining workflows with SAP and reporting tools, collaborating cross-functionally, and keeping fast deadlines accurate and client-focused.

I’m a results-driven bilingual professional (English/Spanish) with 10+ years of progressive experience supporting administrative operations, training coordination, and executive support across multinational environments and remote settings. I’m known for managing complex workflows, coordinating cross-functional teams, and delivering high-quality outcomes in fast-paced, deadline-driven work.

In my most recent role, I provide end-to-end remote administrative support for a US-based real estate and environmental consulting firm—drafting and managing legal documents, preparing proposals and pricing quotations, and acting as the primary liaison between inspectors and clients. I maintain organized digital filing systems for compliance records and client documentation to keep every process accurate and on time.

Previously at Dow Chemical, I coordinated plant-wide EHS&S training administration and compliance, developing and maintaining the training program to ensure 100% policy compliance across departments. I tracked training metrics and generated reports using SAP, Excel, Power BI, and PowerPoint, and supported management systems including MOC and ODMS coordination.

Earlier, I served as an Administrative Specialist in Engineering, managing capital project procurement end-to-end in SAP (requisitioning, purchasing, expediting, and invoice processing). I also bring a strong language and attention-to-detail foundation from my work as an English teacher and freelance translator/proofreader, supporting technical and literary translation with CAT tools.

Experience

Work history, roles, and key accomplishments

Current

Virtual Administrative Assistant

Current

Lead and Mold Detectives

Sep 2023 - Present (2 years 10 months)

Provided end-to-end remote administrative support for a US-based real estate and environmental consulting firm, including documentation management and client communications. Drafted legal documents for lead and mold inspections and prepared proposals and pricing quotations.

Administrative Operations Remote Administration Client Communication Proposal Writing Scheduling coordination Document Management

Remote Administrative Assistant

Austin Becker E-Commerce

Aug 2024 - Feb 2025 (6 months)

Delivered remote operational support for an e-commerce agency, managing administrative, financial, and client-facing tasks. Produced expense, invoicing, and advertising performance reporting, maintained client information systems, and coordinated scheduling and contractor payments.

Expense Reporting Invoicing Ads Reporting Google Sheets Supermetrics Email Drafting Client Communication Cold Email Outreach Scheduling

Training Coordinator - EHS&S

Dow Chemical Company

Mar 2022 - Apr 2023 (1 year 1 month)

Led training administration and compliance management for the Health, Environment & Safety department, supporting hundreds of plant employees. Managed the department training matrix, tracked metrics with SAP/Excel/Power BI, and coordinated MOC and ODMS responsibilities; achieved 99% training compliance within the EHS&S department.

training coordination Training Administration SAP ERP Excel PowerPoint Power BI LMS administration Operating Discipline Management System (ODMS)Retraining Frequency Tracking

Administrative Specialist – Engineering

Dow Chemical Company

Jan 2017 - Jan 2022 (5 years)

Provided administrative and procurement support for the Capital Projects Engineering department, coordinating with internal teams and external vendors. Managed capital project procurement in SAP and used EcoSys for project planning and budget control; streamlined supplier invoice tracking and trained new staff on procurement procedures and SAP systems.

Administrative Operations SAP ERP Purchasing Invoice Processing ECOSYS Project Planning Budget control Vendor coordination Supplier Relationship Management Training And Enablement Cost Estimation

English Teacher | Translator/Proofreader

English Teacher & Freelance Translator

Jan 2003 - Jan 2017 (14 years)

Translated and proofread technical, scientific, and literary content between English and Spanish using CAT tools. Also taught English at secondary and post-secondary levels and supported tutoring and academic assistance work.