Open to opportunities

Madeleinesophie Malingu

@madeleinesophiemalin

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Experienced administrative and procurement professional with strong organizational skills.

Kenya

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What I'm looking for

I am looking for a role that values efficiency and offers opportunities for growth.

I am a Virtual Administrative Assistant with over 3 years of experience providing exceptional administrative and logistical support to high-performance teams. My proficiency in calendar management, scheduling, and customer service has consistently optimized efficiency and enhanced client satisfaction. I am skilled in using MS Office Suite and various project management tools, eager to leverage my strong administrative and communication skills to excel in a virtual assistant role.

In my current role as an Administrative Associate at Empower Learning Africa, I manage office supplies, coordinate travel logistics, and lead procurement processes, ensuring timely and cost-effective deliveries. My previous experiences include working as a Temporary Procurement and Administrative Assistant at Chemonics International, where I successfully managed the entire procurement cycle, achieving a 100% on-time delivery rate. I am committed to maintaining high standards of professionalism and efficiency in all my endeavors.

Experience

Work history, roles, and key accomplishments

Current

Administrative Associate

Current

Empower Learning Africa

Jan 2025 - Present (1 year 5 months)

As an Administrative Associate, I manage office supplies, coordinate travel logistics, and serve as the first point of contact for inquiries. I lead procurement processes and oversee financial operations, providing high-level support to the Finance & Operations Director.

Office Management Travel Coordination Procurement Financial Operations MS Office Suite Customer Service Communication Scheduling Time Management

Procurement and Administrative Assistant

Chemonics International, USAID Funded Afya Ugavi

Apr 2024 - Jun 2024 (2 months)

In this role, I managed the procurement cycle, reconciled vendor accounts, and ensured compliance with USAID policies. I supported logistics for workshops and meetings, achieving a 100% on-time delivery rate.

Compliance Logistics Coordination Communication MS Office Suite Time Management Customer Service

Executive Assistant

Falcon Insights Global Consulting

Aug 2023 - Nov 2023 (3 months)

As an Executive Assistant, I provided high-level support to management, maintained meeting records, and led client advocacy initiatives. I contributed to research and strategic planning efforts.

Administrative Support Calendar Management Communication Research Strategic Planning Social Media Management Time Management Customer Service

Errand Runner and Household Services Provider

Self-employed

Jul 2021 - Aug 2023 (2 years 1 month)

I executed various logistical tasks and managed a small laundry service, ensuring high client satisfaction and timely completion of services.

Logistics Customer Service Time Management Service Delivery Communication Financial Management Scheduling Inventory Management

Administrative Assistant

RTI International, USAID Funded Tusome Program

Mar 2018 - Feb 2020 (1 year 11 months)

I served as the primary contact for office inquiries, led procurement of supplies, and managed office inventory. I coordinated logistics for events and supervised support staff.

Office Management Procurement Manager Logistics Coordination Financial Management Communication Customer Service Time Management Team Leadership

Administrative and Logistics Volunteer

Handicap International

Mar 2017 - Sep 2017 (6 months)

As a volunteer, I collaborated with teams to identify procurement needs, negotiated contracts, and assisted with logistical coordination for events, ensuring compliance with regulations.