Open to opportunities

Kavita Naidu

@kavitanaidu

Message

Strategic executive assistant and operations leader delivering calm, clarity, and measurable results.

India

Message

What I'm looking for

I seek a purpose-driven role supporting senior leaders where I can optimize operations, lead teams, manage tenders/events, and deliver measurable business impact.

I am a seasoned executive assistant and strategic administrative leader with 15+ years supporting C‑suite executives in high‑pressure environments. I bring structure, emotional intelligence, and dependable execution to complex calendars, travel, and confidential communications.

In my current role I serve as a strategic liaison to the COO and Senior VP, lead a team of seven, and manage government and private tender processes including GEM and ISRO. My work has improved proposal win rates and streamlined decision‑making through rigorous documentation and stakeholder coordination.

Across prior roles I have driven event and exhibition logistics, coordinated international travel and visas with full compliance, and supported sales and bid processes to increase proposal acceptance and revenue. I focus on process optimization, vendor management, and cross‑functional collaboration to boost operational efficiency.

I am committed to purpose‑driven roles that value trusted leadership, loyalty, and harmony, and I deliver measurable operational improvements while fostering calm, clear communication and reliable support for senior leaders.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant to COO

Current

Shree Rapid Technologies

Jan 2020 - Present (5 years 10 months)

Serve as strategic liaison to the COO and Sr. VP, managing executive calendars, travel, government/private tender (GEM, ISRO) lifecycle and special projects, boosting proposal win rates by 18% and leading a team of 7 to improve operational delivery.

Executive Support Tender Management Travel Coordination Team Leadership Event Management Proposal Development Vendor Management Google Workspace MS Office

Admin & Operations Coordinator

Empire Machine Tools

Jan 2017 - Jan 2020 (3 years)

Supported the Sr. VP in proposal development and logistics for trade exhibitions (e.g., IMTEX), improving proposal acceptance by 15% and ensuring 100% travel and visa compliance for executives and participants.

Proposal Management Vendor Relations CRM MS Office Google Workspace Compliance

Operations & Sales Coordinator

Toyop Relief Pvt. Ltd.

Jan 2013 - Jan 2017 (4 years)

Managed executive calendars, bid coordination, vendor contracts and client engagement events, implementing cost-saving measures that reduced expenses by 12% and streamlining onboarding processes.

Executive Support Vendor Management Event Coordination Onboarding Cost Control Reporting

Admin, Sales & HR Support

Insta Exhibitions Pvt. Ltd.

Jan 2009 - Jan 2013 (4 years)

Provided executive assistance and operational support for exhibitions, improving cross-department communication and operational efficiency by 20% while supporting recruitment and training activities.

Operations Recruitment support Training Vendor Management Inventory Management Communication