Open to opportunities

João Vitor Vigilato Maldonado

@joovitorvigilatomald

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Virtual assistant specializing in bookkeeping, process optimization, and operations.

Brazil

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What I'm looking for

I seek remote roles where I can apply bookkeeping and operations expertise, automate workflows, and support clients with clear SOPs and proactive communication.

I am a detail-oriented virtual assistant with strong bookkeeping and financial management experience, proficient in QuickBooks Online, expense reconciliation, and invoice processing across multiple platforms. I consistently streamline workflows through SOPs and AI-driven automation, improving accuracy and reducing manual effort.

I have supported clients across real estate, digital operations, and sponsorship programs, managing social media, vendor relations, and complex reporting. I bring reliable client communications, practical use of tools like Canva AI, ChatGPT, Google Sheets, and industry software to deliver timely, organized operational support.

Experience

Work history, roles, and key accomplishments

Virtual Assistant - Bookkeeping

Actually Helping

Aug 2025 - Oct 2025 (2 months)

Executed bookkeeping in QuickBooks Online for multiple clients, reconciled transactions, and managed AP/AR while implementing SOPs that reduced expense-reporting errors by 15%. Delivered timely client support via email and maintained accurate financial records.

Quickbooks Online Bookkeeping Accounts Payable Accounts Receivable SOPs Client Communication Email Support

Virtual Assistant - Operations

Zeknova / Lanz Racing

Jan 2025 - Aug 2025 (7 months)

Managed social media content and operations across 4 Instagram accounts, processed $10K+ monthly invoices and reconciliations, resolved Google Merchant policy issues to restore product visibility and increased traffic by 10%.

Social Media Management Canva ChatGpt Google Merchant Center Invoice Processing

Virtual Assistant - Bookkeeping

Green Key Management NY

Nov 2024 - Jan 2025 (2 months)

Supported real estate management with invoice processing, contract handling and financial recordkeeping using Rent Manager 12 and AppFolio while automating workflows to improve operational efficiency.

Rent Manager 12 Appfolio Excel Invoice Processing Contract Management Google Sheets Workflow Automation Client Communication

Administrative Assistant

Scheffer Oficial

May 2021 - Oct 2021 (5 months)

Coordinated daily office operations for farm administration, managed document transfers, prepared invoices, and maintained supplier and client transaction records using Excel and internal systems.