Johana Velez
@johanavelez
I keep startup and small-business administration, invoicing, payroll, and documentation running smoothly.
SpainWhat I'm looking for
At Peptomyc, I manage invoicing, payment reconciliation across banking platforms, employee documentation, time tracking, vendor communication, and audit-ready files for government grant reviews. I also run monthly invoicing, payroll administration, scheduling, logistics coordination, and client communication for DomuServi Barcelona.
I've supported operations across biotech, small business, education, hospitality, and student services, including exam administration for more than 2,000 students at Bexhill College. As a bilingual English-Spanish administrative professional, I bring organized financial records, reliable documentation, and service-focused coordination that helps teams stay focused on growth.
Experience
Work history, roles, and key accomplishments
- Manage invoice receipt, processing, and financial record-keeping for a 15-person clinical-stage biotech company.
- Validate and reconcile payments across two banking platforms, ensuring full traceability and zero discrepancies.
- Oversee time & attendance tracking and the company's clock-in system, alongside employee documentation management and filing.
- Coordinate communication with vendors
- Manage full monthly invoicing cycle — from issuing invoices to client delivery — with payment tracking and validation.
- Handle payroll and weekly staff scheduling for a 5-person team.
- Coordinate delivery logistics planning during peak season (November–January), acting as the liaison between the parcel delivery company and couriers.
- Maintain client and vendor communication, along with doc
- Entered, updated, and verified student accommodation data across Excel, Google Sheets, and CRM systems.
- Prepared and presented detailed reports to management to drive operational improvements.
- Managed sensitive client information in compliance with data privacy and protection policies.
- Coordinated bookings, ensuring accuracy in dietary requirements, preferences, and compliance documenta
- Managed exam processes for 2,000+ students, from registration through results publication.
- Coordinated with internal and external stakeholders, including students, parents, and certification bodies.
- Implemented policy updates and contingency planning to streamline exam administration.
- Managed front-desk operations and oversaw daily administrative tasks.
- Handled invoicing, account reconciliation, and stock order coordination.
- Managed online reviews and reputation across TripAdvisor, Google, Booking, and Airbnb.
Education
Degrees, certifications, and relevant coursework
Universitat Oberta de Catalunya
Bachelor's degree, Tourism and Travel Services Management
2019 - 2021
Universitat de Girona
2016 - 2020
Escola d’Hoteleria i Turisme de Barcelona
Higher Vocational Training Certificate, Tourism and Travel Services Management
2010 - 2012
Tech stack
Software and tools used professionally
Availability
Location
SpainAuthorized to work in
Job categories
Skills
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