Open to opportunities

Ivanthea Swartz

@ivantheaswartz

Proactive personal assistant providing confidential, high-level administrative support and efficient organisational management for executives and teams.

South Africa

Message

What I'm looking for

I seek a PA or administrative role supporting executives or academic teams in a professional, collaborative environment where I can manage scheduling, records, confidential tasks, and grow in office operations and compliance.

I am a proactive and dependable personal assistant with hands-on experience supporting executives and academic administration. I manage calendars, meetings, court dates, and confidential client and student records.

At Boland College I handled student registration, data entry, transcript processing, NSFAS and financial aid assistance, and customer service, ensuring accurate records and compliance. I have completed practical KYC & Due Diligence (FICA Awareness) training.

In legal practice I provide secretariat services, transcribe dictation, draft correspondence, assist with payments and procurement, and generate reports, always prioritising confidentiality and efficiency.

Experience

Work history, roles, and key accomplishments

Current

Personal Assistant

Current

Van Wyk Van Heerden Inc

Feb 2022 - Present (3 years 6 months)

Provided executive-level administrative support at a law firm, managing calendars and court scheduling, handling correspondence and calls, transcribing dictation, and maintaining confidential client and case records.

Executive Support Calendar Management Document Management Transcription Confidentiality Scheduling

Registration Assistant

Boland College

Jan 2020 - Jan 2021 (1 year)

Managed student registrations and enrolment records, processed NSFAS and financial aid documentation, maintained digital and physical student records, and provided customer service for course enquiries.