Open to opportunities

Imogen Lindiwe Nhlapo

@imogenlindiwenhlapo

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Executive administrative support specialist delivering governance, events, and operational excellence.

South Africa

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What I'm looking for

I seek a full-time role providing executive administrative support where I can manage governance, events, procurement, and travel logistics within a collaborative, process-driven organisation.

I am an Executive and Administrative Support Specialist with over seven years' experience supporting senior leadership in higher education and public-sector bodies. I provide high-level diary management, committee secretariat services, and coordinated travel and hospitality logistics to ensure smooth executive operations.

I have a strong track record in meeting coordination across multiple campuses, minute-taking, drafting resolutions, and tracking decision implementation for management and board structures. I also administer academic promotions processes and compile quality-assured reports for senior governance forums.

My experience includes procurement, asset register maintenance, processing financial transactions (expense claims, purchase requisitions/orders, IDRs), and maintaining compliance with supply chain and audit requirements. I have managed front-office reception functions, stakeholder engagement, and event planning from workshops to year-end institutional functions.

I am completing a Bachelor of Social Sciences part-time while working full-time, fully mobile, and available for relocation. I am known for streamlining workflows, maintaining accurate records, and delivering reliable, policy-compliant administrative support to leadership teams.

Experience

Work history, roles, and key accomplishments

Current

PA to the Dean / Head of School

Current

University of KwaZulu‑Natal

Sep 2017 - Present (8 years 9 months)

Provide comprehensive executive and administrative support to the Dean and Head of School, coordinating high-level meetings, committee secretariat duties, travel logistics, and academic promotions processes to ensure timely decision-making and governance compliance.

Executive Support Meeting Coordination Committee Secretariat Procurement Records Management Financial administration

Senior Administrative Assistant

UKZN InQubate

Aug 2016 - Jul 2017 (11 months)

Managed front-office reception and stakeholder engagement, coordinated meetings, hospitality and programme administration, and maintained records to support InQubate operational delivery.

Meeting Coordination Records Management Administrative Support Stakeholder Engagement

Office Administrator / Facilities Officer

Council for the Built Environment

May 2014 - Sep 2015 (1 year 4 months)

Oversaw office resources, procurement and stock control, supervised front office and cleaning services, coordinated travel and meetings, and served as Safety Officer to maintain operational continuity and compliance.

Facilities Management Procurement Stock Control Travel Coordination Meeting Support Health & Safety Records Management

Projects Administrator

Council for the Built Environment

Feb 2010 - Apr 2014 (4 years 2 months)

Maintained information and document registers, coordinated travel and meetings, supported procurement and reporting processes, and assisted with project implementation and policy research for the division.

Information Management Document Control Travel Coordination Reporting Procurement Support Meeting Minutes Project Support Research Assistance