Looking for a job

Ingrid Caldwell

@ingridcaldwell

Message

Executive Assistant at BBDO, supporting the CEO, CSO, and CCO with executive operations and events.

United States

Message

At BBDO, I supported the CEO, CSO, and CCO with schedules, confidential communications, and special projects. I also coordinated logistics, catering, agendas, and domestic and international travel for meetings and events.

At VML (Wunderman Thompson), I provided executive-level support to the Global CFO and team, including preparing meeting materials and conducting research to support decision-making. I also negotiated contracts with hotels, restaurants, and other venues for special events.

Earlier, I supported three partners at Bain & Company and senior leaders at Real Chemistry (W2O Group) and The Commonwealth Fund. My work included complex calendars and travel, meeting and pitch materials, expense support, and administrative coordination.

Experience

Work history, roles, and key accomplishments

Executive Assistant to CEO, CSO, CCO

BBDO

Nov 2024 - Feb 2026 (1 year 3 months)

Provided executive support to C-suite leaders, managing schedules, confidential information, and special projects. Coordinated domestic and international travel and events, and negotiated with vendors for cost savings.

Calendar Management Confidentiality Event Coordination Travel Arrangements vendor negotiation Expense Reporting Cross Functional Collaboration Microsoft Office Concur

Global Executive Administrative Assistant to Global CFO

VML (Wunderman Thompson)

Feb 2020 - Mar 2024 (4 years 1 month)

Supported the Global CFO and team with executive-level administrative tasks, including communication, scheduling, and confidential document management. Coordinated strategic meetings and negotiated contracts for events.

Executive Support Communication Skills Confidentiality Scheduling Research Analytics Contract Negotiation Expense Management Travel Coordination Microsoft Office

Senior Executive Administrative Assistant

Bain & Company

May 2018 - Feb 2020 (1 year 9 months)

Provided comprehensive support to three partners, managing calendars, travel, and client relationships. Assisted in recruitment and onboarding of administrative staff and planned annual events.

Calendar Management Travel Planning Client Relations Recruitment Onboarding Expense Reports Credit Card Reconciliations Event Planning VISA Arrangements Microsoft Office

Executive Administrative Assistant

Real Chemistry (W2O Group)

Dec 2013 - May 2018 (4 years 5 months)

Provided executive administrative support to the President, Global Practice Leader, and General Counsel. Coordinated complex scheduling, managed budgets and expenses, and supported recruiting and interviewing.

Executive Support Scheduling Budget Management Expense Reporting Document Production Presentation Creation Recruiting Support Microsoft Office

Administrative Assistant

The Commonwealth Fund

Jun 2001 - Dec 2013 (12 years 6 months)

Provided administrative support to senior staff, including scheduling appointments, preparing calendars, and arranging travel. Directed calls and assisted with meeting logistics and audiovisual equipment.

Administrative Support Call Handling Scheduling Calendar Management Travel Arrangements Meeting Coordination PowerPoint Microsoft Office