Open to opportunities

Hannah Stephenson

@hannahstephenson

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Highly organized Personal/Executive Assistant with a proactive approach.

United Kingdom

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What I'm looking for

I am looking for a role that values organization and communication, offering opportunities for growth and collaboration.

I am a highly organized and proactive Personal/Executive Assistant with a strong track record of delivering excellence in both start-up and corporate environments. My focus on reliability, discretion, and efficiency has allowed me to build and maintain effective long-term working relationships. I excel at multitasking and possess outstanding communication skills, consistently managing competing priorities with speed and accuracy.

Throughout my career, I have gained extensive experience in complex diary and calendar management, executive support, administration, and project management. My role as a Project Coordinator at Primal Gathering involved supporting the founder in planning and organizing major festivals, where I led communications and managed logistics. I have also worked remotely, providing tailored online communication and recruitment services to executives and entrepreneurs, demonstrating my adaptability and commitment to delivering high-quality results.

Experience

Work history, roles, and key accomplishments

Project Coordinator / Personal Assistant / Administrator

Primal Gathering

Apr 2025 - Present (4 months)

Directly supported the founder with the planning, organisation and full stage curation across 2 major festivals in UK (LoveJam & Soul Revolution), leading on all communications with organisers, artists, crew and volunteers. Produced detailed schedules of each day events including all documentation related to liability, health and safety and information sharing.

Event Planning Stage Curation Communication Scheduling Documentation Health and Safety

Executive Assistant to COO

ICVCM - The Integrity Council for the Voluntary Carbon Marke

Aug 2022 - Present (3 years)

Coordinated diary and scheduling across multiple time zones for the COO and executive team across 5 accounts. Led the program coordination for COP27 events in the UK, Paris and Egypt, including overseeing the coordination of flights, accommodation, visas and corporate meetings.

Scheduling Program Coordination Event Management Document Production Meeting Management Stakeholder Management Executive Support

Personal Assistant

BDO International

Sep 2021 - Present (3 years 11 months)

Supported the ICT contracts management team to obtain signatures of major multi $M contracts for licencing products. Discussed contracts needs and terms directly with international offices and consulted with legal and procurement teams to adjust documentation.

Contract Management Consultation Procurement Financial Analysis

Consultant/ Administrator

Randstad RiseSmart

May 2020 - Present (5 years 3 months)

Delivered outstanding customer service to clients, working as the first point of contact for executives via phone and email, dealing with correspondence and delivering career and consultancy advice. Liaised directly with clients to design CVs/Resumes, Cover Letters and LinkedIn profiles, reflecting personal and business styles.

Customer Service Executive Support CV Resume Design Cover Letter LinkedIn Profile Optimization Presentation Design Database Management CRM Platforms

Personal Assistant/ Job Coach

Remote Resume LTD

Apr 2018 - Present (7 years 4 months)

Provide tailormade online communication, email correspondence, diary management and recruitment services directly to Executives and Entrepreneurs. Manage administration and ad hoc tasks, including producing invoices, high quality documents and presentations, keeping files organised and efficient.

Online Communication Diary Administration Recruitment Administration Invoicing Content Creation Social Media Management Business Development Sales Initiatives

Communications & Marketing Consultant

CARE International in Vietnam NGO

Oct 2017 - Present (7 years 10 months)

Supported all communication functions for the CARE in Vietnam team; produced digital communications materials both online and print distributed across the website and social medial platforms. Tracked report deadlines and analysed KPIs to increase communications reach for fundraising campaigns.

Communication Marketing Digital Content Creation Social Media Management KPI Analysis Fundraising English language training Brand Strategy

Young Persons Support Worker

Single Homelessness Project NGO (SHP - London)

Sep 2015 - Present (9 years 11 months)

Managed the support for education and training needs for a caseload of 20–25 young people (aged 16-24); mentored individuals on a one-to-one level and supported tailored engagement needs. Built new relationships with external community stakeholders to develop internships, education and training programmes.

Youth Support Education And Training Mentoring Caseload Management Assessment Writing Community Engagement Program Development Workshop Leadership

Resourcer promoted to Consultant

Trace Recruit LTD

Oct 2013 - Present (11 years 10 months)

Managed the 360 sales and recruitment cycle; identified appropriate vacancies, wrote and posted job adverts, developed candidate attrition, conducted interviews, managed candidate expectations, and negotiated offers and contracts. Interviewed 35+ candidates a week both face-to-face and over the phone from mid-senior level.