Open to opportunities

Hadiza Saidu

@hadizasaidu

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Executive Assistant supporting senior leadership with budgeting, operations, and executive coordination excellence.

Canada

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What I'm looking for

I’m looking for a leadership-support role where I can own calendars, budgets, and complex logistics, drive process improvements, and use modern tools to keep communication clear, confidential, and on time.

I’m an Executive Assistant with 6+ years supporting senior leadership across academic research, healthcare, and corporate environments. I support 4 senior leaders (including Principal Investigators, Scientific Directors, and Executive Directors) across two research programs (VISTA and Connected Minds), coordinating 10–20+ executive meetings weekly while managing complex, multi-priority calendars.

I’m known for improving administrative operations by 20–25% through standardized workflow tools, strengthened budget tracking and reconciliation (including separate program budgets exceeding $1M each), and careful, confidential leadership correspondence. I also plan and execute 6+ large-scale executive events annually, coordinate international travel/logistics across time zones, and use modern tools like ChatGPT/Claude to draft correspondence faster—cutting drafting time by over 60%.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant to Senior Leadership

Current

York University

Aug 2022 - Present (3 years 11 months)

Provided executive assistant support to four senior leaders across two research programs (VISTA and Connected Minds), coordinating frequent executive meetings and managing complex multi-priority calendars. Owned and reconciled program budgets exceeding $1M each, improved reporting accuracy by 20%, reduced administrative processing time by 25%, and supported executive events, travel, onboarding, an

Excel Executive Diary Management Executive Support Meeting Coordination Action Item Tracking Budget Ownership Onboarding coordination Process Improvement Microsoft Word Microsoft Teams Zoom Concur SAP Ariba Invoice Processing ChatGpt Claude PowerPoint

Communications Coordinator

Takeda Canada

Mar 2022 - Jun 2022 (3 months)

Coordinated executive and cross-functional communications across HR and Operations, streamlining workflows and reducing turnaround times. Managed vendor coordination and budget tracking/approval workflows, supported leadership deliverables, and processed expense reports via Concur.

Executive Communication Cross functional Coordination Vendor coordination Budgeting Expense Reporting Concur Process Improvement Approval Workflows

Communications Specialist

Loblaw Companies Limited

Feb 2021 - Jul 2021 (5 months)

Managed project timelines for corporate communications initiatives, improving campaign delivery efficiency by 15%. Delivered documentation and operational support to senior managers and partnered cross-functionally to execute organizational programs.

Project Timelines Corporate Communications Operational Support Cross functional Coordination Program Execution

Events & Administrative Coordinator

Toronto Metropolitan University

Apr 2019 - Aug 2020 (1 year 4 months)

Coordinated 20+ academic events and workshops annually, managing scheduling, logistics, and stakeholder communications. Supported daily program operations through calendar management and documentation, and improved event-planning efficiency using standardized checklists and templates.

Scheduling and logistics Calendar Management Operational Coordination Documentation Preparation