Open to opportunities

Dana Mahon

@danamahon

Message

Experienced executive assistant

Canada

Message

What I'm looking for

Seeking a challenging role that utilizes my administrative skills and experience

As a seasoned executive assistant with 16 years of administrative experience, I have had the privilege of working with high-level executives and committees, providing top-notch support and ensuring seamless day-to-day operations. My expertise spans a wide range of areas, including travel coordination, meeting organization, and document preparation.

Throughout my career, I have had the opportunity to work with various software and systems, including MS Office, SAP, FIORI, and Oracle. I am a proficient user of these tools and have utilized them to streamline processes and improve efficiency. My strong communication skills, both written and verbal, have enabled me to effectively collaborate with colleagues and stakeholders at all levels.

I am a dedicated and detail-oriented professional, committed to delivering high-quality results and exceeding expectations. My experience working in fast-paced environments has taught me the importance of adaptability, flexibility, and proactive problem-solving. I am excited to bring my skills and experience to a new role and contribute to the success of a dynamic organization.

Experience

Work history, roles, and key accomplishments

Current

Executive Administrative Assistant

Current

Bank of Canada

Jul 2019 - Present (5 years 11 months)

Currently managing daily attendance reports, coordinating travel arrangements, and organizing onboarding/offboarding processes. Responsible for scheduling meetings and logistics for quarterly regional meetings.

MS Office SAP Oracle CRM Coordination Travel

Executive Administrative Assistant

Bank of Canada

Jul 2016 - Jul 2019 (3 years)

Managed directors' agendas, scheduled appointments, prepared meeting materials, and ensured smooth office operations. Coordinated travel arrangements and organized conferences.

MS Office Scheduling Travel SharePoint

Administrative Assistant

Correctional Service Canada

Dec 2015 - Jul 2016 (7 months)

Compiled contracts for committee meetings, coordinated management meetings, and assisted with events. Maintained contract-related materials and managed correspondence.

Contract Management SharePoint Event Management Oracle Meeting Management

Receptionist

Mark Motors of Ottawa

Jul 2014 - Nov 2015 (1 year 4 months)

Provided administrative support to the owner, greeted visitors, managed calls, and maintained spreadsheets for sales and inventory. Handled correspondence and scheduling.

Microsoft Office Scheduling Administration

Administrative Assistant

ZTE Canada Inc.

May 2009 - May 2013 (4 years)

Managed directors' agendas, organized meetings, and coordinated travel arrangements. Ensured smooth office operations and managed onboarding processes for new employees.

MS Office Meeting Management Travel Onboarding

Administrative Assistant

Public Health Agency of Canada

Aug 2007 - May 2009 (1 year 9 months)

Coordinated correspondence, managed travel logistics, and tracked financial transactions. Prepared presentations and coordinated logistics for conferences.

Travel Coordination Logistics Coordination PowerPoint