Open to opportunities

Apena Titilayo

@apenatitilayo

Virtual executive assistant delivering proactive calendar, inbox, and operations support for founders and senior leaders.

Nigeria

Message

What I'm looking for

I’m looking for a role where I can take full ownership of executive coordination—protecting time through inbox triage, scheduling, and operations—while supporting content and community work with clear communication and independence.

I’m a proactive Virtual Executive Assistant with 2+ years of remote experience supporting founders and senior leaders with calendar management, email correspondence, scheduling, and operations coordination. I’m known for anticipating needs before being asked, managing multiple workstreams without losing detail, and representing executives professionally across communications, content, and community.

In my recent role, I served as the first point of contact for the founder, handling inbox triage, scheduling, and project follow-ups, while also owning content operations end-to-end in Kajabi and Systeme.io and managing the founder’s Skool community. Previously, I supported a CEO with inbox management, meeting scheduling with structured agendas, document organization in Google Drive, and project tracking in Asana, plus travel logistics—bringing clarity, timeliness, and independence to every task I own.

Experience

Work history, roles, and key accomplishments

Virtual Assistant - Executive & Content

MindBodyMedicine Co

Apr 2025 - Mar 2026 (11 months)

Supported the founder as first point of contact, managing inbox triage, scheduling, and project follow-ups. Owned the founder’s newsletter migration from Kajabi to Systeme.io, managed the Skool community end-to-end, coordinated Trello workstreams, and created/scheduled Canva social content via Meta Business Suite.

Calendar Management Newsletter Management Kajabi Systeme.Io Skool Trello Canva Meta Business Suite Investor Update Formatting

Administrative Assistant

Ministry of Culture and Tourism

Nov 2023 - Oct 2024 (11 months)

Managed schedules, meetings, and official correspondence for senior staff while preparing reports, memos, and presentations. Maintained filing systems and handled client inquiries by directing them to the appropriate teams with accuracy and professionalism.

Administrative Scheduling Correspondence Presentation support Client Inquiries Stakeholder Communication

Virtual Assistant - Executive & Admin

Veritable Konstruct

Mar 2024 - Sep 2024 (6 months)

Provided executive support to the CEO by managing the Outlook inbox, responding to client inquiries, and scheduling meetings. Handled digital records in Google Drive, tracked projects in Asana, and managed CEO travel logistics including flights, hotels, transport, and itineraries.

Inbox Management Client Communication Scheduling Google Calendar Google Drive Asana Project Tracking Travel Logistics