Project Manager - Executive Assistant

This is a remote position.

Our client is seeking a highly organized, strategic, and mission-driven Project Manager / Executive Assistant to support their CEO and Development Team. This isnota traditional EA role. It’s a hybrid position combining operations, project management, and donor relationship management within a nonprofit that has provided over 8,000 scholarships worldwide.

Responsibilities

• Manage the CEO’s complex calendar and coordinate meetings with staff, board members, donors, and partners, ensuring alignment with strategic priorities.

• Handle email correspondence and inbox management when needed, filtering, prioritizing, and resolving with strong judgment.

• Provide strategic and operational support on the CEO’s initiatives, including light research, data entry, task tracking, and process improvements.

• Act as a project manager for key initiatives, keeping timelines, priorities, and stakeholders aligned.

• Support donor communications, grant-related tasks, and stewardship projects like impact updates and student stories.

• Research donor prospects and maintain an updated, actionable pipeline.

• Build and nurture donor relationships through personalized, strategic communication.

• Coordinate travel, events, and itineraries for the CEO.

• Maintain CEO’s professional materials (bio, headshots, awards, thought leadership).

• Assist with board management: scheduling, onboarding, and tracking member terms.

• Recommend and implement tools, automations, and workflow improvements without relying solely on AI.

Requirements

• 3+ years as an Executive Assistant, Operations Coordinator, or Project Manager, ideally in nonprofits, social impact, or startups.

• Experience in client-facing, donor-facing, or high-level stakeholder roles.

• Excellent organization and time management skills, with the ability to handle high volume in a fast-paced environment.

• Strong logical thinking, strategic judgment, and the ability to connect day-to-day tasks with the bigger picture.

• High autonomy, ownership, and initiative.

• Proficiency with Google Workspace and familiarity with Salesforce or similar CRMs.

• Tech-savvy and comfortable with modern tools, while maintaining independent critical thinking (not AI-dependent).

• High emotional intelligence, charisma, and professionalism.

Qualifications

• Systems thinker who thrives on structure, clarity, and process improvements.

• Clear, adaptable communicator for donors, board members, staff, and students.

• Calm under pressure and strong at prioritizing.

• Genuine interest in education equity and mission-driven leadership.

Benefits