Executive Administrative Assistant

This is a remote position.

Our client is looking for anExecutive Administrative Assistantto support two founders in a fast-paced, early-stage environment. This role offers hands-on exposure to community management, recruiting operations, and business development initiatives, playing a key role in keeping daily operations aligned and moving forward. They operate within the startup and community-driven space, having built a strong network and gained traction by connecting professionals and driving collaborative growth over recent years.

This is a high-impact position where organization, proactivity, and ownership are everything. The person in this role will act as a central point of coordination across multiple workflows, ensuring priorities are executed efficiently and nothing falls through the cracks.

Responsibilities

• Manage founder calendars, including scheduling membership calls, introductions, and internal meetings

• Coordinate outreach efforts with community members and support engagement initiatives

• Track member contributions, OKRs, and participation tied to internal programs

• Plan and execute both virtual and in-person events, including logistics and coordination

• Oversee onboarding processes by setting up new members across platforms like Slack and internal systems

• Maintain and optimize internal documentation and workflows in Notion as the main source of truth

• Coordinate interview scheduling between candidates and clients, adjusting as needed

• Support sourcing efforts by reviewing candidate pipelines and identifying key selection criteria

• Assist with outreach messaging, list building, and workflow optimization using AI tools

• Handle general administrative and operational tasks across recruiting functions

• Research relevant business development events and assist with attendance planning

• Coordinate travel logistics and event participation for founders

• Build and organize target contact lists for outreach campaigns

• Maintain clean and structured databases for business development efforts

• Provide ongoing support for ad hoc founder requests and shifting priorities

Requirements

• Strong organizational skills with exceptional attention to detail

• Ability to manage multiple priorities independently with minimal supervision

• Excellent written and verbal communication skills

• Comfortable working in dynamic, fast-moving environments with evolving priorities

• Experience using tools such as Notion, Google Workspace, Slack, and AI platforms

• Proactive mindset with a strong sense of ownership and accountability

Qualifications

• Previous experience in administrative, operations, or executive support roles

• Exposure to startup environments, recruiting processes, or community operations is a plus

• Experience coordinating events or managing logistics is highly valued

• Ability to think critically and solve problems in ambiguous situations

Benefits