Senior Global Expense Specialist

Purpose in Every Position.

At Velocity Global, we believe that success knows no borders—and it’s built by teams working together across them. Our unified, tech-enabled platform empowers businesses to hire, pay, and support talent in 185+ countries, making global growth not just possible, but seamless. Behind every expansion and every solution is a spirit of collaboration between our teams and the companies we serve. With AI-powered tools and human-first service, we simplify the complexity of global workforce management so businesses can focus on what matters: their people, their purpose, and their potential.

Where Your Work Moves the Needle.

At Velocity Global, every team member helps shape our success. When you join us, you don’t just fill a role—you live our values. They guide how we work, collaborate, and make an impact across borders. By bringing these principles to life, you’ll help us grow stronger, move faster, and lead the future of global work.

✔️Doing the Right Thing

Making authentic, values-driven decisions that build trust—even when no one is watching.

✔️Winning as a Team

Collaborating across diverse perspectives and skill sets to achieve shared goals and celebrate collective success.

✔️Leading with Curiosity

Asking thoughtful questions, challenging assumptions, and exploring new possibilities to drive innovation.

✔️Connecting with Empathy

Valuing each person’s unique background and perspective to build an inclusive culture that fosters belonging and creativity.

✔️Driving for Impact

Staying tenacious, customer-focused, and committed to delivering results that make a real difference.

Join our dynamic Global Expense team as a Senior Global Expense Specialist, where you will help refine our expense management processes. This remote-based, full-time role is designed for someone who will enhance our client service team's efficiency by managing expense administration and implementing best practices. You will operate under the guidance of our Global Expense Manager and contribute to our services.

You Will

• Independently audit, review, and process expense claims, ensuring they are valid, accurate, and complete with the necessary documentation.
• Uphold strict adherence to both our internal expense policies and the varying local expense regulations, updating and informing team members of any changes.
• Proactively engage with employees and internal teams to resolve issues related to non-compliant expenses, missing documentation, and pending claims.
• Guarantee the completeness and promptness of all expense reporting and submissions.
• Conduct system checks, perform audits, and ensure accurate data entry across Expensify and other expense management platforms used by our organization and clients.
• Produce and present a range of accounting reports on a monthly, quarterly, and annual basis.
• Organize and maintain expense records in compliance with local retention laws and audit requirements.
• Address and resolve queries related to expenses from both internal and external sources.
• Collaborate with payroll departments to enhance processes and drive operational efficiencies.
• Oversee the review, approval, and reimbursement of expense reports from our supported employees.
• Develop and update expense policies to align with local legislation and tax requirements in the regions we support.

Qualifications:

• A minimum of 5 years' experience in payroll and/or expense management.
• A Bachelor's degree or equivalent professional experience.
• Proficiency in English is mandatory.
• Prior experience with online expense management platforms, such as Expensify, but any other expense platform.
• Comprehensive knowledge of regional expense legislation and tax implications on an international scale.
• A background in Corporate Accounting or Finance is advantageous.
• Written and verbal skills with an emphasis on interpersonal interactions.
• Proficient in advanced Microsoft excel (can maintain complex spreadsheets).
• Time management and organizational capabilities.
• Critical thinking skills and the initiative to research and solve problems independently.
• A process-driven, organized mindset.
• The capacity to work individually as well as part of a team.

This vacancy is fully remote.

#Li-Remote

Our Commitment to You

At Velocity Global, we’re committed to supporting our team with comprehensive rewards and benefits designed to meet diverse needs across roles and locations. Our core offerings include:

• Flexible Time Off – Take the time you need to recharge.
  
  
• Parental Leave – Support for growing families.
  
  
• Health and Dental Insurance – Where applicable, to cover you and your loved ones.
  
  
• Retirement Savings + Employee Incentive Plan – Plan for the future while sharing our success.

Please visit our career page for more information.