Executive Assistant

As the Executive Assistant to the CFO, you will have a front-row view of the operational planning, strategy, and execution of the Finance, Legal, and Infosec organization (FLI). This role requires a sharp, independent initiative-taker who executes with confidence and grace under pressure, but garners respect through operating with thoughtfulness, empathy, and a deep understanding of the organization’s mission, vision, and values.

Preferred location: Greater San Diego County, CA (most preferred), Southern California, USA (required)

What you will be doing:

While the Executive Assistant will require expert travel planning and calendar management skills, the ideal candidate will feel comfortable thinking holistically and strategically about all projects outside of basic administration. The person in this role should embrace and excel at partnering with different personalities, leading with executive presence, and know how to adapt to achieve success. The ideal candidate will build trust, maintain confidentiality, and operate with integrity in all interactions.

The Executive Assistant will partner with the CFO to craft messages to key stakeholders, including internal and external senior leaders and investors. Excellent communication skills, including the ability to easily switch tones based on the audience, are not only necessary, but crucial in this EA role. It is important for the EA to take time to understand the business, the key stakeholders, and the goals of the FLI organization, and use all available resources to gather context when details are ambiguous. 

What you will be doing:

• Proactively address and resolve technical issues related to AV systems.
• Lead in the creation of internal decks on behalf of the CFO, working closely with FLI colleagues to gather content, ideas, and feedback.
• Align the CFO’s time with his priorities.
• Increase the CFO’s bandwidth and productivity by proactively taking things off his plate and driving projects to completion.
• Lead the agenda planning, communication, and recaps of the FLI leadership team meetings and summits, including event planning on behalf of the FLI’s senior leaders when appropriate.
• Ensure the CFO is prepared for all engagements, including but not limited to complete briefing materials, agendas, and travel itineraries. This will often require cross-functional collaboration and influence.
• Expertly arrange travel, and review for accuracy.
• Complete details of expense reports on behalf of the CFO.
• Effectively communicate changes with empathy and respect, demonstrating a strong ability to read the room and adjust as needed.
• Occasional travel

What you bring to the team:

• 5+ years serving C-Level executives in a 1:1 or 2:1 capacity, preferably in a high growth or entrepreneurial environment.
• 2+ years of project management
• Extremely proficient with Microsoft Office Suite with high aptitude for learning new software

• Strong customer-centric mindset
• B.A., B.S. preferred.
• San Diego county resident preferred; Southern California resident required

What we have for you: 

• Take time to rest and recharge w/ paid time off, paid company holidays, and end of year company shutdown
• Medical, dental, vision and life insurance
• Paid parental leave
• Access to free paid telemedicine
• Mental health + Employee Assistance programs w/ free counseling sessions
• Bring Your Own Device technology stipend
• Seismic Cares Program w/ charitable donation matching
• $1,000 annual professional development reimbursement
• Equity program and performance-based bonuses
• Nine Communities of Belonging (aka employee resource/affinity groups)
• 401k w/ employer match
• Health Savings Accounts with $1,000 Single/$2,000 Family employer contribution and employer-paid disability plans
• Pre-tax commuter benefits