Executive Assistant

Position Summary

We are seeking a highly capable, tech-savvy Executive Assistant to support a fast-paced executive overseeing multiple business entities and a growing team of 45–50 employees. This role requires sharp judgment, extreme reliability, and the ability to operate at speed with minimal instruction.

The ideal candidate is proactive, analytical, and comfortable working with senior leaders who move quickly, communicate briefly, and expect precision. This is not a task-based assistant role — this is a true right-hand EA who can keep up, anticipate needs, and execute flawlessly.

Key Responsibilities

Executive & Business Support

• Provide high-level administrative and operational support across multiple business entities
• Manage complex calendars, including syncing and coordinating multiple calendars
• Implement and manage scheduling automation and scheduling assistant tools
• Support both professional and occasional personal tasks as needed
• Act as a trusted partner who can keep pace with rapid decision-making

Meeting, Notes & Follow-Through

• Attend meetings, take clear, structured notes, and capture decisions and action items
• Proactively follow up on tasks, deadlines, and commitments after meetings
• Track priorities and ensure nothing falls through the cracks

Systems, Tools & Technology

• Work confidently across a modern tech stack, including:
• Microsoft Office Suite
• Calendar and scheduling tools
• HubSpot
• OneNote
• Adobe (for document handling and organization)
• Password vault tools
• Learn and support internal platforms (e.g., BrightCage, Ignite, Bloom Growth, EOS tools)
• Use AI tools such as ChatGPT and Gemini to improve efficiency, documentation, and analysis

Data, Analysis & Organization

• Support basic data analysis, reporting, and information synthesis
• Organize and maintain executive documentation and knowledge systems
• Ensure information is current, accurate, and accessible

Confidentiality & Reliability

• Handle sensitive information with absolute discretion
• Maintain strong security practices, including password management
• Operate with a high level of accountability — this role supports leaders who cannot afford execution failure

Qualifications

Required

• Proven experience as an executive assistant (required)
• Exceptional organizational and follow-through skills
• Ability to operate in a high-speed, low-detail environment
• Strong written and verbal communication skills
• Comfortable working independently and making judgment calls within scope
• Tech-savvy and confident learning new systems quickly
• Ability to take ownership and perform under pressure

Preferred

• Experience supporting executives across multiple businesses or entities
• Familiarity with EOS, Bloom Growth, or similar operating systems
• Experience using CRM tools (HubSpot or similar)
• Comfort working with AI tools for productivity and analysis

Requirements

This is a full time role

Up to $8/hr

100% Remote