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PavagoPA

Contracts Administrator

Pavago is an offshore recruitment company that helps businesses build remote teams by connecting them with top talent from around the globe. It provides an all-in-one service that includes talent acquisition, hiring, onboarding, payroll management, and compliance assurance.

Pavago

Employee count: 11-50

South Africa only

Job Title: Contracts Administrator

Position Type: Full-Time, Remote

Working Hours: U.S. client business hours (with flexibility for signature/renewal deadlines)

About the Role:

Our client is seeking a Contracts Administrator to own the end-to-end contract lifecycle—intake → drafting/review → approval → execution → storage → obligations/renewals → reporting. This role safeguards accuracy, compliance, and timely execution while enabling business teams (legal, procurement, sales, finance, security) to move quickly on clean, enforceable agreements. You will manage templates and clause libraries, track negotiations and deviations, maintain the repository, and ensure the organization is always audit-ready.

Responsibilities:

Intake & Triage

  • Run a standardized intake for contract requests (type, counterparties, value, term, governing law, data/privacy implications).
  • Route to the correct workflow (new, amendment, renewal, termination) and set SLA/turnaround expectations.

Drafting / Review / Redlining

  • Draft and format standard agreements (NDAs, DPAs, SOWs, order forms, vendor/MSA templates, partner/reseller agreements) using approved templates and clause libraries.
  • Redline in Microsoft Word (Track Changes) against playbooks; escalate non-standard terms to counsel (e.g., indemnity caps, liability carve-outs, IP ownership, data security, termination rights, SLAs).
  • Maintain a deviations log capturing what changed, why, and who approved.

Approvals & Governance

  • Coordinate approvals per approval matrix (legal, finance, data privacy/security, InfoSec, procurement, exec).
  • Ensure commercial terms align with pricing/quote and budget approvals; confirm vendor onboarding artifacts (W-9, banking, insurance/COI) and compliance attestations.

Execution & Recordkeeping

  • Manage e-signature via DocuSign or Adobe Sign; verify signer authority and signature blocks; finalize fully executed copies.
  • Store executed agreements in the CLM/repository (e.g., Ironclad, Icertis, ContractWorks, Agiloft, Conga, SharePoint) with complete metadata (counterparty, value, term, auto-renew, jurisdiction, data processing, security addenda).

Obligations, Renewals & Amendments

  • Track key dates (renewals, termination windows, notice periods, price-increase triggers, deliverable milestones).
  • Maintain obligation registers and send proactive reminders to owners; coordinate amendments/renewals on schedule.

Compliance & Risk

  • Verify required regulatory and policy clauses (e.g., GDPR/CCPA, HIPAA BAAs, SOX/PCI-DSS where applicable).
  • Ensure templates and process controls are followed; maintain an audit trail for approvals, deviations, and signatures.

Reporting & Enablement

  • Deliver weekly/monthly dashboards: cycle times, SLA adherence, % executed on standard terms, renewal pipeline, deviations by clause.
  • Train business users on request intake, template use, and repository search; maintain playbooks and template versions.

Process Improvement

  • Partner with Legal/Procurement to update playbooks, rationalize templates, and automate workflows (CLM optimization, self-service NDAs, standard DPAs).
  • Continually improve data quality and searchability (tags, filters, taxonomy, retention schedules).

What Makes You a Perfect Fit:

  • Precision with language and metadata; you catch gaps others miss.
  • Organized, deadline-driven, and comfortable managing high-volume pipelines.
  • Confident coordinating across Legal, Finance, Security, Procurement, Sales, and Executives.
  • Process-minded—naturally builds scalable workflows, playbooks, and SOPs.

Required Experience & Skills (Minimum):

  • 2+ years contracts administration or legal operations experience.
  • Hands-on with CLM/repositories (Ironclad, Icertis, ContractWorks, Agiloft, Conga, SharePoint/Drive).
  • Strong Microsoft Word (Track Changes), Excel/Sheets (trackers, pivot filters), and PDF tools.
  • Familiarity with core contract constructs (indemnity, limitation of liability, IP, confidentiality, DPAs, SLAs)

Ideal Experience & Skills:

  • Exposure to regulated or data-sensitive environments (GDPR/CCPA, HIPAA, PCI-DSS).
  • Experience supporting both buy-side and sell-side contracts.
  • Template governance and clause library management.
  • Basic understanding of procurement/vendor risk and security questionnaires.

What Does a Typical Day Look Like?

A Contracts Administrator’s day is defined by moving agreements cleanly from request to signature and into a searchable, obligation-tracked system. You will:

  • Intake & qualify requests so each contract follows the right path, with clear SLAs and approvers.
  • Draft/review/redline using approved templates and playbooks, capturing any deviations and escalating non-standard risks.
  • Coordinate approvals across legal/commercial/security/finance, ensuring policy-compliant sign-offs and budget checks.
  • Execute & file via e-signature, then index the final agreement with complete metadata for fast retrieval.
  • Track obligations & renewals so owners receive proactive reminders—no surprises, no missed windows.
  • Report & improve by publishing cycle-time/renewal dashboards and tuning templates, playbooks, and CLM automations.
  • Essence of the role: ensure every contract is accurate, compliant, approved, signed on time, findable later, and actively managed for obligations and renewals.

Key Metrics for Success (KPIs):

  • Median cycle time to signature within SLA (e.g., ≤ 5–10 business days for standard forms).
  • % executed on standard terms (target ↑, deviations ↓).
  • Zero missed renewals/notice dates; obligations tracked with on-time completion.
  • Repository completeness (100% executed docs stored with full metadata).
  • Audit-ready trail: approvals, deviations, and signature evidence 100% captured.

Interview Process:

  • Initial Phone Screen
  • Video Interview with Pavago Recruiter
  • Practical Task (e.g., redline a short NDA using a playbook + build a simple contract tracker)
  • Client Interview
  • Offer & Background Verification

About the job

Apply before

Posted on

Job type

Full Time

Experience level

Entry-level
Mid-level

Location requirements

Hiring timezones

South Africa +/- 0 hours

About Pavago

Learn more about Pavago and their company culture.

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The story of Pavago begins with a common entrepreneurial frustration. Its founders, Parker Cox and Ahmed Raza Ali, were running their own businesses and, like many others, found themselves grappling with the high costs and often underwhelming results of their digital marketing efforts. Determined to find a more efficient path to growth, they turned their sights to the global talent market. This decision to look offshore proved to be a pivotal moment. Within just three months of making their first offshore hire, they witnessed a remarkable 40% reduction in their Customer Acquisition Cost (CAC). This initial success was just the beginning of a transformative journey.

Encouraged by these results, they continued to build their offshore team, and within six months, they had expanded to seven team members. This strategic move not only drove down their operational labor costs by 22% but also led to significant increases across all their critical Key Performance Indicators (KPIs). As they shared their success story with fellow business owners, they discovered a widespread need for what they had built. A waitlist of entrepreneurs quickly formed, all asking the same question: 'Can you help us scale our team the same way?' This overwhelming demand was the spark that ignited Pavago. The founders realized they had a key to unlock a competitive advantage for small and medium-sized businesses – democratizing access to incredible offshore talent. Today, Pavago stands as a comprehensive, all-in-one service partner for businesses looking to scale efficiently. They handle the entire process, from talent acquisition and onboarding to payroll management and compliance, allowing entrepreneurs to focus on growth while leveraging a global team of top-tier professionals.

Employee benefits

Learn about the employee benefits and perks provided at Pavago.

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Retirement savings plan

Offers a retirement savings plan with a company match.

Company events

Company-sponsored events and team-building activities.

Flexible work hours

Offers flexible work hours to accommodate different schedules.

Remote work opportunities

The company is fully remote, allowing employees to work from anywhere.

View Pavago's employee benefits
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Pavago hiring Contracts Administrator • Remote (Work from Home) | Himalayas