LinklatersLI

Operations Assistant - Re:link

Linklaters LLP is a British multinational law firm headquartered in London, England, founded in 1838. It is one of the 'Magic Circle' law firms, known for its corporate and financial expertise, and employs thousands globally across numerous offices.

Linklaters

Employee count: 5000+

United Kingdom only

The Team:

Re:link is Linklaters’ flexible lawyer platform. We provide Linklaters' clients and practice groups with access to a community of high-quality consultants to solve their flexible resourcing needs.

Re:link is a key part of Limitless, Linklaters’ Alternative Legal Services offering. Limitless draws together Linklaters’ paralegals, support lawyers, legal project managers and legal tech professionals as well as Re:link consultants. By drawing on talent from across the UK, it embraces a fully location agnostic model, ensuring the firm has access to the widest possible pool of talent to meet client needs.

The role:

We are seeking an Operations Assistant to join our expanding Operations Team. This role supports the operational team to deliver and continuously improve global Re:link financial, operational, HR and technology processes and activities to deliver exceptional client service. The ideal candidate will have a keen eye for detail, great communication skills, excellent organisational skills, and a proactive approach to managing tasks and improving existing processes.

Your main responsibilities will include:

Support the Operations Team members with the ongoing onboarding of consultants and placements, and maintenance of live assignments. This includes taking responsibility for certain workstreams and BAU tasks including time recording, reporting, HR and finance.

Reporting:

  • Coordinate and distribute weekly, fortnightly, monthly and quarterly reports for internal and external stakeholders, including:
  • Checking and dispatching specific client timesheets to clients.
  • Assisting in the preparation of utilisation reports for internal placements.
  • Updating the live assignment list.
  • Deliver comprehensive training on Bullhorn for effective data management. Monitor and ensure quality of data input into database reflecting key statistics.

Assist with onboarding and offboarding processes for our consultants, including:

  • Maintain security questions for IT sheets, assisting with the setup for new joiners.
  • Support the Operations Team members in requesting and monitoring the creation of IT accounts and devices.

Time Recording:

  • Oversee weekly and monthly time submissions, updating databases and leave trackers as needed.
  • Coordinate with Finance to adjust start dates and activate necessary segments in Intapp.

Provide ad hoc assistance to wider team:

  • Provide backup support across the team to ensure continuity of operations, stepping in to assist other team members inside and outside of the operations function during high-demand periods.

Process Improvement Initiation:

  • Identify opportunities for process enhancements to streamline operations.
  • Implement efficiencies in routine tasks and onboarding procedures.
  • Assist the Operations team and wider Re:link team to drive and embed the use of AI in our business practices.

Administrative Support:

  • Perform routine administrative tasks, including handling finance queries and managing documentation.
  • Monitor and assist in the management of the Re:link inbox, ensuring timely escalation of queries to the appropriate team members.
  • Ensure the extraction of key data elements from correspondence sent by the wider team.
  • Assisting with arranging key meetings for the team, clients and consultants.

We are ideally looking for:

  • Experience in operational or administrative roles, preferably within a legal, recruitment or corporate HR setting.
  • Proficiency with Microsoft Office and a good understanding of recruitment/HR/finance and related software.
  • Proactive and adaptable, with a focus on continuous improvement.

What’s on offer for you:

The role is being offered on a remote working basis with occasional travel to the London office for team meetings and activities. This is part of Linklaters and Re:link’s drive to offer flexibility and alternative working arrangements.

Our benefits:

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

Health & Wellbeing

  • Private Medical Insurance
  • Free in-house fitness centre and subsidised health club memberships
  • Free onsite GP service and periodic health assessments

Finance

  • Pension and flexible savings options
  • Income protection and life assurance
  • Mortgage advice and will-writing services

Family & Lifestyle

  • Electric car and cycle to work schemes
  • Emergency family care
  • Additional holiday/birthday leave
  • Maternity/paternity/shared parental leave
  • Travel insurance and season ticket loan
  • Option to join sports and social clubs, as well as our employee networks groups (such as our Gender Equality Network, With Pride, or Social Mobility Networks)

If you think this role would suit you, please click apply below. We look forward to hearing from you!




Technical Skills

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.

Application Policy

Applications and CVs (direct or via agency) areonlyaccepted online via the portal. Queries related to our roles must be directed to the relevant recruitment team andnotthe partners, practices or stakeholders ([email protected]forlegal rolesor[email protected]forbusiness team roles).

About the job

Apply before

Posted on

Job type

Full Time

Experience level

Entry-level

Location requirements

Hiring timezones

United Kingdom +/- 0 hours

About Linklaters

Learn more about Linklaters and their company culture.

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Linklaters LLP stands at the forefront of legal innovation, consistently pioneering new approaches to complex global challenges. With a rich heritage dating back to 1838, the firm has evolved into a global powerhouse, driven by a commitment to technological advancement and a forward-thinking mindset. At Linklaters, the focus extends beyond traditional legal services; the firm actively invests in and develops cutting-edge solutions to meet the evolving needs of its clients in a rapidly changing world. This includes a significant emphasis on generative AI, with the development of in-house tools like the 'Laila' chatbot, built on Microsoft's Azure OpenAI infrastructure, to enhance efficiency and provide sophisticated legal support. The firm's dedication to innovation is further demonstrated by its global rollout of Microsoft 365's Copilot and specialized GenAI expert training programs for its lawyers, ensuring they are equipped with the latest technological expertise.

The firm's innovative spirit is also evident in its approach to client service and market leadership. Linklaters is renowned for handling the most significant and transformational mandates for the world's leading corporates, banks, and financial sponsors. This involves not only deep legal expertise across a multitude of practice areas—including corporate/M&A, capital markets, finance, and dispute resolution—but also a profound understanding of emerging sectors like fintech, AI, blockchain, digital health, and Net Zero Tech. Linklaters actively helps clients navigate the complexities of the global digital economy, advising on everything from M&A and strategic investments in technology to the novel risks and legal issues in highly regulated environments. By fostering a culture of collaboration, agility, and a relentless pursuit of excellence, Linklaters continues to shape the future of the legal industry, delivering groundbreaking solutions and empowering its clients to achieve their most ambitious goals on a global scale.

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Linklaters hiring Operations Assistant - Re:link • Remote (Work from Home) | Himalayas