Program Assistant, Europe

Essential Functions:

• Provides operational and administrative support to the leadership team in KIND in Europe to implement this project within Europe.
• Manages the administration of contractual and grant agreements linked to the Project including liaising with relevant internal KIND staff as well as experts, consultants and organizations linked to the Project.
• Coordinates the logistical and administrative organization of the Project’s multi-disciplinary interagency training curriculum on child trafficking and core international crimes specific to the Ukraine response including by coordinating training events, planning travel, organizing logistics, contacting potential experts, preparing invitations, overseeing printing/copying of materials, and more. Curriculum to be piloted in Slovakia and then rolled out in a further 2 countries (Czechia and Poland) within year one.
• Provides administrative support to the Project staff in relation to the set-up and operationalization of a multi-agency Hubin the pilot country, Slovakia, during year one as well as assisting with the initial establishment of further Hubs to commence operation in Czechia and Poland in year 2 of the project (starting from 2025).
• Coordinates internal and external meetings linked to the Project sending invites, preparing agendas, and taking minutes where required.
• Assists with the organization of travel and other logistical support for staff, experts and partners.
• Contributes to data collection, analytical, and reporting strategies, set by the Monitoring and Evaluation consultant, Project Director, Project Coordinator, and Senior Director, that measure progress towards project targets and continually inform KIND’s programming.
• Participates in the preparation of grant and contract reporting related to the project.
• Provides general administrative and logistical support to the KIND Europe team.

Qualifications and Requirements:

• Undergraduate degree required.
• Excellent written and oral communication skills in English, which is the working language for the project. Some language skills in relation to the countries the project will operate in, including Czech, Polish, Slovakian, Ukrainian or Russian or other language skills are an additional asset.
• Minimum of 2 years of experience reflecting knowledge, and demonstrating a successful track record, of providing administrative and operational support in the implementation of programs in the not-for-profit field.
• A strong record of cultural competence, cross-cultural communication skills, and cross-sectoral relationship development. Passion for KIND’s mission of supporting unaccompanied and separated migrant and refugee children, and an ability to communicate this to others.
• Strategic thinker with an ability to anticipate challenges and address roadblocks as they arise. Be disciplined and nimble to ensure delivery on our core mission of access to justice and protection of children’s wellbeing and rights.
• Maintain a positive work environment, which facilitates collaboration and information sharing and is conducive to attracting, retaining, and motivating diverse talent.
• Experience working in partnership with different organizations and collaborative efforts, and in developing and maintaining relationships with a range of stakeholders.
• Ability and willingness to travel within Europe.
• Working knowledge of Microsoft Office Suites (such as Teams, Excel, etc.).
• Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities.
• Excellent organizational skills with ability to work on multiple projects in a deadline-oriented environment. Ability to prioritize tasks and to delegate as appropriate.
• Ability to work effectively with people of diverse backgrounds, lived experiences, and communication styles.
• Committed to prioritizing diversity, equity, and inclusion as well as embracing transparency and authenticity in daily work life.
• Be disciplined and nimble to ensure delivery on our core mission of access to justice and protection of children’s wellbeing and rights.
• Committed to practicing and supporting wellbeing and a work-home life balance.
• Experience working and communicating in a hybrid-remote environment.