United States onlyAt Instructure, we believe in the power of people to grow and succeed throughout their lives. Our goal is to amplify that power by creating intuitive products that simplify learning and personal development, facilitate meaningful relationships, and inspire people to further their educations and careers. We do this by giving smart, creative, passionate people opportunities to create awesome. And that's where you come in, playing a crucial role in our mission:
We’re seeking a highly organized and proactive Executive Assistant to partner with our Chief Growth Officer (CGO). This role is ideal for someone who thrives in fast-paced environments, loves creating structure from complexity, and plays a key role in enabling leadership effectiveness across the Growth organization.
What you will do:
- Manage and prioritize the CGO’s calendar to protect time for what’s most important.
- Anticipate needs and help the CGO stay focused and prepared for meetings, events, and travel.
- Process incoming emails, draft and send responses when appropriate, and follow up on key action items.
- Coordinate meetings and events in partnership with the Business Operations Manager.
- Prepare agendas, meeting materials, and summaries to ensure discussions lead to clear decisions and outcomes.
- Plan and manage travel logistics, schedules, and preferences; process related expenses accurately and on time.
- Support special projects, events, and cross-functional initiatives across the Growth Leadership Team (GLT).
- Serve as a central coordination point for divisional leaders and other Executive Assistants.
- Handle sensitive and personal information with professionalism and discretion.
What you will need to know/have:
- Proven experience as an Executive Assistant or in a similar role supporting senior leaders.
- Strong organizational and time management skills - you stay one step ahead.
- Excellent written and verbal communication skills; you express ideas clearly and professionally.
- A collaborative, team-first mindset - you believe we’re better together.
- Creative problem-solving and sound judgment under pressure.
- Detail-oriented with a high sense of ownership and accountability.
- Experience with event planning, team off-sites, and gifting programs is a plus.
- Proficiency with Google Workspace (Mail, Calendar, Docs, Slides, Sheets) and comfort with tools like Slack, Workday, Brex, and Coupa.
- Ability to handle multiple priorities in a fast-moving environment.
- Willingness to travel occasionally (approximately 10%) for team events, customer visits, and company gatherings—both domestically and internationally.
What success looks like in 6-months:
- You’ve built a trusted, seamless partnership with the CGO.
- You anticipate needs and prepare ahead of requests.
- You know the CGO’s preferences, communication style, and key priorities.
- You’re confidently managing events, travel, and customer visit prep with minimal direction.
- You have strong relationships with the Business Operations Manager, Growth Leadership Team, and other Executive Assistants.
- You’re known for being reliable, resourceful, and calm under pressure.
- You’ve mastered Growth org rhythms, tools, and systems—and help keep everything running smoothly.
Get in on all the awesome at Instructure!
- We offer competitive, meaningful benefits in every country where we operate. While they vary by location, here's a general idea of what you can expect:
- Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success.
- Flexible schedules and a remote-friendly culture, with hybrid or onsite work options available in some regions for specific roles
- Generous time off, including local holidays and our annual company-wide “Dim the Lights” week in late December, when we encourage everyone to step back and recharge
- Comprehensive wellness programs and mental health support
- Annual learning and development stipends to support your growth
- The technology and tools you need to do your best work — typically a Mac, with PC options available in some locations
- Motivosity employee recognition program
- A culture rooted in inclusivity, support, and meaningful connection
We believe in hiring great people and treating them right. The more diverse we are, the better our ideas and outcomes. Instructure is an Equal Opportunity Employer. We comply with applicable employment and anti-discrimination laws in every country where we operate. All employees must pass a background check as part of the hiring process. To help protect our teams and systems, we’ve implemented identity verification measures. Candidates may be asked to verify their legal name, current physical location, and provide a valid contact number and residential address, in accordance with local data privacy laws. Any attempt to misrepresent personal or professional information will result in disqualification.
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