Virtual Assistant

We are looking for a detail-oriented bilingual assistant to support a creative professional services team with accounting, email, sales, project, and administrative tasks. This role is ideal for someone organized, proactive, and comfortable managing multiple workflows remotely.

Duties / Tasks to perform

• Reconcile bank and credit card transactions in Xero
• Upload receipts and invoices to Hubdoc
• Monitor overdue accounts receivable and follow up as needed
• Track and process accounts payable and timely invoice payments
• Communicate with vendors or clients regarding payment updates
• Review and triage Gmail inboxes daily
• Respond to booking, invoice, and basic inquiry emails
• Prepare and send invoice proposals as directed
• Follow up weekly on open quotes and proposals
• Review Shopify order activity and identify leads or trends
• Build and update potential client lists based on provided criteria
• Schedule meetings and consultations through Calendly
• Track client communication history and next steps in a shared CRM or project tool
• Build project timelines and task lists in project management tools
• Follow up with project managers or collaborators for updates
• Maintain project documentation in Google Drive
• Place online orders for office or studio supplies as needed
• Organize digital files, records, checklists, and SOPs
• Support occasional Canva design tasks

Requirements

• Fluent English and Spanish communication skills
• Experience with Xero, Hubdoc, Gmail, Google Drive, Google Docs, and Google Sheets
• Familiarity with Shopify, Calendly, Canva, CRM, or project management tools
• Strong attention to detail and follow-through
• Ability to manage accounting, administrative, and client-facing tasks professionally
• Comfortable working independently and escalating important issues when needed
• Organized, proactive, and able to prioritize tasks across departments

Schedule: Part-time. Monday to Friday between 8:30/9:30am–12:30/1:30pm (GMT -8-00) Pacific Time (US & Canada).

Benefits

• Fully remote work environment
• Stable, long-term collaboration
• Clear scope of responsibilities and structured workflows
• Training and onboarding support
• Opportunity to work with international teams
• Exposure to modern tools and professional processes
• Supportive and collaborative work culture
• Opportunity for skill development and career growth

📌 Before You Apply, Please Read:

At Freelance Latin America, we’re excited to connect you with meaningful remote opportunities. However, we want to be clear:

⏰ These are professional roles with set schedules defined by the client.
Consistent availability is expected. You will have a set work schedule determined by the client, and you are expected to be present during those hours.

🤝 You will be part of the client’s team.

You’ll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration.

📈 KPIs and goals matter.

Your performance will be measured to ensure alignment with client expectations and project objectives.

🧑‍🏫 Training may be required.

You might need to complete training to fully understand your role, tools, and client processes.

🎯 Commitment and responsibility are essential.
We work with clients who rely on your dedication to deliver consistent, high-quality results. This is key to building trust and long-term partnerships.

🚀 Ready to grow your career with us?

Apply only if you are ready to commit, learn, and take ownership of your role.