Project Coordinator, Hospital Quality

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

We have an excellent opportunity for a Project Coordinator working with our American Heart Association Hospital Quality and American Stroke Association teams. This full-time, benefits-eligible position is grant-funded, with current funding expiring on February 29, 2028. This role is in Hawaii. This role can be home based on this location.

This individual will be responsible for administering and organizing various types of projects. Responsibilities include working with Program Consultants on project deliverables such as grant and vendor agreement execution, payments, and tracking overall project status. The position also involves close collaboration with several departments within national and regional offices to ensure success.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

• Administrative Tasks: Perform various administrative tasks, including maintaining project documentation, coordinating outreach and agreements, and monitoring and tracking project budget to facilitate smooth client and vendor onboarding processes.
• Meeting Support: Provide meeting support for grant-funded projects, facilitating scheduling and support for team meetings, external meetings with stakeholders, check-ins, etc.
• Liaison and Coordination: Liaise with internal partners and external vendors, coordinate reviews for select transcreations and translations with cross-functional teams, and plan logistics for continuing education workshops and conferences.
• Time Management and Communication: Maintain excellent time management and communication skills with both internal and external partners to meet project deliverables and deadlines.
• Collaboration: Collaborate with clients and internal teams to deliver results on deadlines. Communicate, build relationships, gain trust, and effectively work with and through volunteers.

Qualifications

• Bachelor's Degree is preferred.
• 3 + years of related work experience.
• Administrative support and/or project management experience. Excellent process management and organizational skills.
• Effective written and verbal communication skills. Knowledge of business English, spelling, grammar, and punctuation.
• Proficiency in PC and computer equipment, including word processing, accounting, database management, Microsoft Word and Excel, and other software applications.
• Ability to work without close supervision and be an effective collaborative team player.
• Ability to multi-task and work in a fast-paced environment.
• Strong problem-solving skills.
• Understanding of the functions, resources, and operations of nonprofits.
• Availability of travel is 5% per year, including overnight stays.

Preferred Qualifications

• 2 years or more of knowledge/experience in cardiac, stroke, and/or resuscitation science.

Compensation & Benefits

The expected pay range will be $45,000 to $55,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs; eligibility for an incentive program is based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.This position not a match with your skills? Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities