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Winnie Kwan

@winniekwan

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Executive Assistant at Bain Capital who coordinated regional operations, executive travel, and global meetings.

Hong Kong

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What I'm looking for

I'm seeking opportunities in the area of Executive Assistant and business support.

At Bain Capital’s Hong Kong regional office, I coordinated Partner and Managing Director operations, including regional meetings, travel logistics, and expense reporting. I also supported company events and handled office requests in line with policy.

Previously, at BNP Paribas Cardif and Amgen Asia Holding Limited, I supported regional executives and coordinated cross-functional events and administration. My experience also includes executive support, financial loan processing, and hotel administration.

Experience

Work history, roles, and key accomplishments

Executive Assistant

Bain Capital

Jul 2022 - Jul 2026 (4 years)

Managed Partner/MD and team operations, coordinating calendars, regional meetings, travel, and expense reports. Handled event planning and administrative support for internal and external stakeholders.

Calendar Management Travel Coordination Expense Reporting Event Planning Stakeholder Management Microsoft Office 365 Concur

Senior Secretary / Administrator

BNP Paribas Cardif

Jun 2019 - May 2022 (2 years 11 months)

Managed operations for 8 C-level Regional Heads, coordinating calendars, travel, and expense reports. Maintained confidential files and supported HR systems and event planning.

Calendar Management Travel Coordination Expense Reporting HR systems Event Planning Confidentiality Microsoft Office 365

Administrative Coordinator

Amgen Asia Holding Limited

Aug 2015 - Nov 2018 (3 years 3 months)

Managed executive calendars, travel, and expense reports, and coordinated meetings across time zones. Led event project workflow and liaised with vendors for logistics.

Calendar Management Travel Coordination Expense Reporting Event Planning Vendor Management Time Zone Management Microsoft Office 365

Senior Administrative Assistant

Generali

Mar 2014 - Aug 2015 (1 year 5 months)

Supported the Head of Trade Credit with meeting schedules, email correspondence, travel, and expense claims. Customized policy documents and handled client requests.

Calendar Management Travel Coordination Expense Reporting Client Relations Policy Documentation Microsoft Office 365

Financial Mortgage Loan Processor

BayCal Financial Corporation

Mar 2012 - Jan 2014 (1 year 10 months)

Developed loan file presentations for underwriting and managed loan approval, packaging, and closing processes. Arranged appraisals and performed quality assurance reviews.

Loan Processing Underwriting Quality Assurance Mortgage Documentation Calyx (POINT)

Executive Assistant to Chief Executive Officer

Prime Pacific Global Management Corporation

Nov 2010 - Sep 2011 (10 months)

Provided support to the CEO's subsidiary business, managing schedules and travel. Communicated with overseas offices and researched information for business development.

Executive Support Calendar Management Travel Coordination Research Marketing Analytics Microsoft Office 365

Executive Assistant/Personal Assistant to Chief Operating Officer

Prime Pacific Global Management Corporation

Jul 2008 - Nov 2010 (2 years 4 months)

Managed full COO appointment scheduling, calendaring, and communication. Worked with accounting on A/R, A/P, purchasing, and expense approvals, and assisted HR with hiring.

Executive Support Calendar Management Communication Skills Accounting HR Support Microsoft Office 365

Office Administrator

Prime Pacific Global Management Corporation

Oct 2006 - Jun 2008 (1 year 8 months)

Managed reception desk, office supplies, and expenses, and proposed cost-saving plans. Maintained filing systems, updated the company handbook, and performed daily server backups.

Office Administration Reception Budgeting Filing System Server Backup Microsoft Office 365

Administrative Assistant (to Director, Food & Beverage)

The Kowloon Hotel

Jun 2005 - May 2006 (11 months)

Coordinated large-scale corporate events with clients and hotel patrons. Ensured efficient communication between F&B, Sales, and PR/Marketing teams, and prepared sales forecasts and reports.

Event Coordination Communication Skills Sales Forecasting Market Analysis Guest Relations Microsoft Office 365

Administrative Assistant - Food and Beverage & Private Event Planning

The Palace Hotel

Aug 2001 - Apr 2005 (3 years 8 months)

Managed small/group bookings and special requests, and worked with accounting for master billings and expense reports. Participated in improvement plans for guest relations and researched marketing resources.

Event Planning Booking Management Accounting Guest Relations Market Research Microsoft Office 365