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Tami James

@tamijames

Executive Assistant at Advocate Health, supporting three Public Safety leaders and coordinating travel, meetings, and payroll.

United States

Message

At Advocate Health, I support the Senior Vice President, Vice President, and Associate Vice President of Public Safety. I coordinate calendars and travel, submit expenses, approve payroll, and organize two-day off-site meetings.

At CommonGround Healthcare Cooperative, I supported the CEO, CFO, CIO, and Chief Compliance Officer. I also organized the yearly Member Meeting and prepared documents for Board meetings.

At Grant Thornton, I supported the Office Managing Partner and five other Partners and Managing Directors. I contributed to an office remodel project and co-chaired the Administrative Advisory Council.

Earlier, I supported medical leaders at Blood Center of Wisconsin and Aurora Health Care, including preparing physician credentialing paperwork and coordinating itineraries. At OutSource, I supervised five employees and maintained payroll for more than 50 employees.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant I

Current

Advocate Health

Nov 2024 - Present (2 years)

Provides support to Senior Vice President, Vice President and Associate Vice President of Public Safety. Manages calendars, schedules travel, submits expenses, prepares agendas, takes minutes, approves payroll, and organizes off-site meetings.

Calendar Management Travel Coordination Concur Workday Expense Reporting Meeting Coordination Payroll Approvals Event Planning

Executive Assistant

CommonGround Healthcare Cooperative

Jul 2022 - Nov 2024 (2 years 4 months)

Provided support to the Leadership team including CEO, CFO, CIO, and Chief Compliance Officer. Managed calendars, scheduled travel, set up Zoom and Teams meetings, submitted expenses, organized staff meetings, took minutes at Board meetings, and planned yearly Member Meeting.

Calendar Management Travel Coordination Zoom Microsoft Teams Expense Reporting Meeting Coordination Board Meetings Event Planning

Executive Assistant

Grant Thornton

Jan 2020 - May 2022 (2 years 4 months)

Provided support to the Office Managing Partner and five other Partners and Managing Directors. Managed calendars, scheduled travel, served as sport ticket administrator, made CRM entries, acted as onsite HR liaison, managed security card system, created PowerPoint presentations, and led office remodel project management.

Calendar Management Travel Coordination CRM HR Support Security Management PowerPoint Project Management Diversity Committee

Executive Assistant

Ernst & Young

Mar 2014 - Dec 2019 (5 years 9 months)

Provided support to Executive Directors, Partners and Principals. Managed calendars, scheduled travel, co-chaired UPAF and United Way campaigns, co-chaired yearly ethnicity event, and served as sporting ticket administrator.

Calendar Management Travel Coordination Event Planning Fundraising Community Engagement

Administrative Coordinator

Blood Center of Wisconsin

Sep 2011 - Mar 2014 (2 years 6 months)

Provided support to Chief Medical Officer/President of Medical Science Institute, Vice President of Transfusion Medicine, and Administrative Director. Prepared credentialing paperwork for 11 physicians, created monthly graphs, prepared candidate itineraries, and served as contact person for website updates.

Credentialing Data Analysis Travel Coordination Website Management Administrative Support

Administrative Assistant, Sr.

Aurora Health Care

Mar 2008 - Sep 2011 (3 years 6 months)

Managed calendars for 10+ physicians, set up monthly meetings, developed agendas, prepared minutes, submitted manuscripts to publications, created PowerPoint presentations, developed itineraries, and expedited credentialing paperwork.

Calendar Management Meeting Coordination Manuscript Submission PowerPoint Credentialing Scheduling

Office Supervisor

OutSource

Feb 2004 - Mar 2008 (4 years 1 month)

Provided administrative support to President, Vice President and other managers. Supervised 5 employees, maintained payroll system for 50+ employees, audited staff work, prepared minutes for weekly team meetings, and introduced a scanning system.

Supervision Payroll Management Audit Meeting Coordination Process Improvement Training