Open to opportunities

Shannen Olatan

@shannenolatan

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Detail-oriented legal administrative assistant specializing in compliant document workflows and client coordination.

Philippines

Message

What I'm looking for

I’m looking for a fast-paced role where I can support legal or administrative teams with compliant document workflows, client coordination, and scheduling. I want to help keep deadlines on track while improving filing and records systems.

I’m a detail-oriented Legal Administrative Assistant with over 3 years of experience providing legal and administrative support in fast-paced environments. I prepare, review, and organize legal documents—contracts, pleadings, and correspondence—while ensuring accuracy and compliance with submission requirements.

In my current role, I coordinate with more than 20 clients and various government agencies to support timely processing of legal documents and regulatory requirements. I digitize and maintain legal filing systems, improving document retrieval efficiency by approximately 30%, and I support lawyers with case documentation, calendar management, scheduling, and deadline monitoring.

I also bring strong operational experience from office roles, where I managed daily administrative operations and processed and maintained over 200 company records with confidentiality and organization. Beyond administration, I’ve delivered e-commerce graphic design work and contributed to real estate sales and marketing activities—skills that sharpen my communication, responsiveness, and ability to manage multiple priorities.

Experience

Work history, roles, and key accomplishments

Current

Legal Administrative Assistant

Current

Pjs Law

Feb 2025 - Present (1 year 4 months)

Prepared, reviewed, and organized legal documents, contracts, pleadings, and correspondence while ensuring submission accuracy and compliance. Coordinated with 20+ clients and government agencies and digitized legal filing systems, improving document retrieval efficiency by ~30%.

Contract Review And Legal Correspondence Client Coordination Records Management Calendar Management Compliance Monitoring Case Documentation Confidential Document Handling

Office Staff

Progressive Time Inc.

Feb 2023 - Jan 2025 (1 year 11 months)

Managed daily office administration including scheduling, data entry, and records maintenance while ensuring confidentiality. Processed and maintained 200+ company records and improved filing systems to increase document retrieval efficiency and reduce administrative errors.

Scheduling Data Entry Records Management Confidentiality Office Coordination document preparation Workflow Support Microsoft Office Google Workspace

Freelance Graphic Designer

Freelance

Oct 2021 - Dec 2022 (1 year 2 months)

Designed and edited 100+ product images for e-commerce stores, maintaining brand consistency and quality. Delivered projects on time and collaborated with sellers to improve product presentation and customer engagement.

Graphic Design Canva Brand Consistency Collaboration Visual Merchandising Customer Engagement

Sales Marketing Agent

Filventures Developments Inc.

Oct 2019 - Mar 2020 (5 months)

Promoted real estate projects through marketing and lead-generation activities. Supported clients throughout the sales process by providing product information, addressing inquiries, and helping run marketing campaign and relationship-building efforts.

Lead Generation Sales Processes Real Estate Marketing Client Inquiries Relationship Building Marketing Campaigns Communication Time Management

Education

Degrees, certifications, and relevant coursework

Polytechnic University of the Philippines

Bachelor of Business Teacher Education, Information Technology

2015 - 2018

Earned a Bachelor of Business Teacher Education with a major in Information Technology from the Polytechnic University of the Philippines (2015–2018).