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Rut Gruber Rivas

@rutgruberrivas

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Experienced Virtual Assistant with a focus on project management.

Venezuela

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What I'm looking for

I am looking for a role that allows me to utilize my organizational skills and support teams effectively while fostering a collaborative work environment.

I am an experienced Virtual Assistant with over three years of expertise in providing exceptional administrative and management support. My background includes maintaining and organizing project documentation, managing databases, and ensuring accuracy in data entry. I pride myself on my ability to communicate effectively with clients, assisting with customer inquiries through various channels, including phone, email, and text.

In my previous role as a Project Assistant, I defined and developed key project objectives, created structured workflows, and managed general administrative duties. My experience as a Plant Supervisor and Quality Supervisor has equipped me with strong skills in inventory management and quality control, ensuring that all processes adhere to safety regulations. I am dedicated to delivering high-quality support and helping teams achieve their goals efficiently.

Experience

Work history, roles, and key accomplishments

Current

Virtual Assistant

Current

ADIPOSE HOLDINGS, LLC

Mar 2023 - Present (2 years 3 months)

Experienced Virtual Assistant with a focus on maintaining and organizing project documentation and reports. Proficient in managing databases and customer relationship management systems, providing exceptional administrative support, and assisting clients with inquiries through various communication channels.

CRM Administration Data Entry Project Management Customer Service Documentation Management Communication Scheduling Database Management Time Management

Project Assistant

INFUSION

Feb 2021 - Jan 2023 (1 year 11 months)

Responsible for defining and developing key project objectives, creating workflows, and managing general administrative duties. Skilled in preparing reports, presentations, and conducting online research while maintaining accurate records and data collection.

Project Management Report Preparation Data Collection Workflows CRM Administration Online Research Time Management Communication Teamwork

Plant Supervisor

AROMAVEN SABORES, C.A

Jul 2019 - Feb 2021 (1 year 7 months)

Oversaw the planning and supervision of plant personnel and manufacturing processes. Managed inventory levels and ensured quality control of raw materials, maintaining compliance with safety regulations.

Inventory Management Quality Control Manufacturing Processes Planning Communication Team Management

Quality Supervisor

AROMAVEN SABORES, C.A

Jan 2018 - Jul 2019 (1 year 6 months)

Assisted the Plant Supervisor in ensuring compliance with food safety regulations and quality standards. Responsible for verifying product preparation, storage, handling, and serving practices.

Quality Assurance Compliance Supervisor Team Collaboration Communication Problem Solving