Open to opportunities

Reina Ito

@reinaito

Message

Reliable Executive Assistant with extensive experience in IT and automotive.

Japan

Message

What I'm looking for

I seek a dynamic role where I can leverage my organizational skills and contribute to team success.

I am an experienced Executive Assistant with over 13 years in diverse industries, including engineering, automotive, and international IT/Entertainment companies. My proactive approach and strategic mindset have enabled me to excel in multi-tasking and coordination, ensuring seamless operations in fast-paced environments.

Throughout my career, I have developed excellent communication and negotiation skills, fostering positive relationships with stakeholders at all levels. My experience includes managing executive schedules, coordinating meetings, and facilitating translation services, all while maintaining a keen eye for detail and a commitment to excellence.

Experience

Work history, roles, and key accomplishments

Current

Translator (Japanese/English)

Current

Freelance

Jul 2022 - Present (2 years 11 months)

Translated various documents for a Japanese construction company's overseas market entry and strategic partnership negotiations, including presentations, brochures, and meeting minutes. Also translated communications for the U.S. Seventh Fleet.

Translation Japanese English Document Management Communication Negotiation Strategic Partnerships Localization

Executive Assistant, PR

Netflix G.K.

Dec 2021 - May 2022 (5 months)

Managed calendars for directors, coordinated translation for meetings, arranged travel, and prepared meeting agendas. Handled supplier registrations and created operational manuals.

Calendar Management Travel Coordination Supplier Registration Communication Project Management Event Planning Administrative Support

Executive Assistant to CEO

Japan Computer Vision Corp.

Jun 2020 - Oct 2021 (1 year 4 months)

Managed schedules for the CEO and Technology Division head, coordinated business trips, and handled NDA and contract reviews. Supported recruitment and provided clerical support across departments.

Scheduling Travel Coordination NDA Communication Administrative Support Event Coordination Relationship Management

Relationship Manager

Million Steps Inc.

May 2018 - Mar 2019 (10 months)

Conducted client meetings, translated technology reports, and managed events. Handled social media updates and coordinated media interviews.

Event Management Translation Social Media Management Research Communication Project Management Negotiation

Personal Assistant to the General Manager

Nissan Motor Corp.

Nov 2016 - Mar 2018 (1 year 4 months)

Managed the calendar for the Head of Global Sales, arranged travel, and compiled reports. Planned team events and monitored internal event operations.

Calendar Management Travel Coordination Event Planning Communication Administrative Support Relationship Management Monitoring

Office Manager

Supercell K.K.

Jan 2016 - Oct 2016 (9 months)

Coordinated office relocation, managed visitor interactions, and organized events. Developed office management manuals and handled expense processes.

Office Management Event Coordination Project Management Communication Expense Management

Marketing (OEM Marketing, OEM Div.)

Microsoft Japan K.K.

Feb 2012 - Nov 2015 (3 years 9 months)

Translated marketing materials, coordinated with OEM partners, and managed event planning for major product releases. Acted as part of the localization review team.

Translation Event Planning Localization Partner Management Communication Project Management Negotiation Report Preparation

Marketing Assistant (Windows Phone Tokyo Business Group)

Microsoft Japan K.K.

Apr 2011 - Jan 2012 (9 months)

Localized game applications, coordinated meetings, and supported app certification processes for Windows Phone Store Japan.

Localization Communication Stakeholder Management Event Management Administrative Support

Assistant Procurement Coordinator - PNG Kanagawa Project

Chiyoda Corporation

Feb 2010 - Mar 2011 (1 year 1 month)

Interpreted training sessions, monitored production schedules, and negotiated payments with international vendors.

Negotiation Monitoring Vendor Management Communication Administrative Support

Assistant/Expeditor - Procurement IT & Kanagawa Admin Office

Chiyoda Corporation

Dec 2007 - Nov 2009 (1 year 11 months)

Translated internal documents, interpreted conferences, and managed procurement system operations.

Translation Document Management Communication Administrative Support System Operation

Expeditor/Executive Assistant - QGX Project

Chiyoda Corporation

Jul 2007 - Dec 2007 (5 months)

Monitored production schedules, handled payment documentation, and coordinated meetings for procurement managers.

Payment Documentation Meeting Management Communication Administrative Support Vendor Management

Sales/English School Management Staff

NOVA

Sep 2006 - Dec 2006 (3 months)

Managed class schedules, customer data, and provided counseling to students while contributing to course sales.

Customer Service Sales Support Communication Data Management Counseling

Education

Degrees, certifications, and relevant coursework

Simul Academy

Translator Training Course, Translation

2007 - 2007

Participated in a Translator Training Course focusing on Japanese to English translation, which provided essential skills for translating various documents and improving language proficiency.

St. Paul (Rikkyo) University

Bachelor's Degree, American Literature

2002 - 2006

Completed a Bachelor's degree in American Literature, focusing on various literary works and critical analysis, which enhanced my understanding of cultural contexts and communication skills.