Open to opportunities

Rachael Machanga

@rachaelmachanga

Message

I coordinate calendars, communications, CRM records, and remote operations for executives, teams, and clients.

Kenya

Message

What I'm looking for

I'm looking for an administrative or virtual assistance role where I can support executives and teams through calendar management, communication, CRM updates, scheduling, documentation, and operational coordination.

I've supported Acenda Integrated Health, Belay, Smart PA, and Future Sight by coordinating calendars, emails, virtual meetings, client communications, documentation, and administrative workflows.

I prepare meeting notes, agendas, presentations, CRM reports, and customer records while handling travel bookings, event coordination, lead follow-ups, and remote task coordination. I work confidently with Microsoft Office, Google Workspace, CRM platforms, and project-management tools to keep teams organized and responsive.

Experience

Work history, roles, and key accomplishments

Administrative Virtual Assistant

Future Sight

Feb 2026 - Apr 2026 (2 months)

Provided office coordination, scheduling and communication support, prepared presentations and meeting notes, tracked leads and follow-ups, and prepared agendas.

Office Coordination Scheduling Meeting Notes Prepare Meeting Agendas

Administrative Virtual Assistant

Smart PA

Aug 2025 - Jan 2026 (5 months)

Handled client and email communication, coordinated business activities, provided scheduling and administrative support, prepared summaries for managers, and recorded customer interactions.

Client Communication Email Management Scheduling Administrative Support Customer Interaction Recording

Administrative Virtual Assistant

Belay

Jul 2024 - Jun 2025 (11 months)

Managed calendar and email, performed data entry and documentation, supported executives and team members, organized virtual or in-person events, and updated customer records in CRM systems.

Calendar Management Email Management Data Entry Documentation Executive Support Event Organization CRM

Administrative Virtual Assistant

Acenda Integrated Health

Jan 2024 - Jun 2024 (5 months)

Proofread and edited documents for internal meetings, arranged virtual meetings for internal and external partners, booked flights and accommodations, coordinated tasks remotely, and generated basic CRM reports.

Proofreading Editing Meeting Coordination Travel Booking Remote Coordination CRM Reporting