Open to opportunities

qi qiao

@qiqiao

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Experienced administrative professional optimizing office operations and executive support.

China

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What I'm looking for

I seek a full-time administrative or executive assistant role in Shanghai to manage office operations, vendor relations, and leadership support; available immediately.

I am an experienced administrative professional who delivers reliable front-desk management, executive assistance, and end-to-end office operations support. I handle travel and visa arrangements, manage seals and certificates, oversee vendor relationships, and coordinate audits and routine tax filings.

I take ownership of facilities, procurement, events, and petty-cash/financial workflows, and I collaborate with HR, IT, accounting, and external CPAs to keep offices efficient and compliant. I am organized, service-oriented, and focused on practical solutions that keep teams working smoothly.

Experience

Work history, roles, and key accomplishments

Admin Staff/Assistant

Platinum Securities Limited

May 2018 - Jun 2023 (5 years 1 month)

Managed front desk and comprehensive office administration for a foreign securities firm of under 50 employees, overseeing facilities, vendor contracts, seals/certificates, travel and expense management, and quarterly VAT/EIT filings.

Office Administration Vendor Management Expense Management VAT & EIT Filings Facilities Management MS Excel

Admin / Secretary

Larsen & Toubro

Jan 2017 - Dec 2017 (11 months)

Handled daily bookkeeping and payments, coordinated work permit extensions and payroll for local and expatriate staff, and maintained accounting and administrative records for the Shanghai representative office.

Bookkeeping Payments Processing Records Management MS Excel

T&E Specialist

SAP China

Jan 2016 - Jul 2016 (6 months)

Processed and audited daily travel & expense claims, monitored pre-system interfaces, and produced T&E check reports to resolve expense issues for the Controlling team.

T&E Claims Processing Reporting Compliance Internal Controls SAP MS Excel

Project Assistant

Winmax Corp

Jan 2012 - Oct 2014 (2 years 9 months)

Prepared project documentation, payment requests and completion reports, managed project data and fixed assets, and supported site logistics and expense reimbursements for engineering projects.

Project Coordination Documentation Payment Processing MS Excel