Open to opportunities

Kayla Attiva Chariri

@kaylaattivachariri

Message

Detail-oriented Virtual Assistant and HR professional who streamlines executive admin and operations.

Indonesia

Message

What I'm looking for

I’m looking for a detail-driven role where I can support executives with email, calendars, research, and reporting, and also contribute to HR/program coordination. I want a team that values clarity, process, and learning new tools.

I’m a resourceful, detail-oriented Virtual Assistant and HR professional who supports executives, coordinates programs, and keeps high-volume administrative workflows running smoothly. I’m fluent in English and known for delivering organized, accurate work even when priorities compete.

In my Virtual Assistant role, I managed a high-volume Gmail inbox (drafting, sending, and triaging) and helped eliminate backlog by ensuring no message went unanswered for more than 24 hours. I also owned end-to-end calendar scheduling across time zones, resolving conflicts proactively to maintain a consistently conflict-free schedule.

I coordinate research and reporting by turning online findings into clean, structured spreadsheets and decision-ready outputs that save teams hours of manual work. I’ve also handled travel and accommodation logistics with detailed itineraries, while supporting recruitment coordination through candidate sourcing, interview scheduling, and preliminary screening.

Alongside administrative support, I’ve built strong HR and stakeholder coordination experience through HR internships and program work—consolidating performance metric records for 100+ staff, improving data accuracy for award and scholarship databases, and producing workforce planning documentation. With an HR Supervisor certification (BNSP) and HR operations training, I bring a process-driven mindset to every communication, report, and action item I manage.

Experience

Work history, roles, and key accomplishments

HR Intern

Human Resources Directorate of Diponegoro University

Nov 2025 - Jan 2026 (2 months)

Consolidated and managed IKK performance metric records for 100+ academic and non-academic staff, structuring verified data into summaries used in leadership reviews. Coordinated end-to-end digital upskilling sessions and ensured data accuracy across government award and scholarship enrollment databases ahead of official submissions.

HR Metrics (IKK)Data Entry & Verification performance reporting Government Awards Records Workforce Planning

Virtual Assistant

Confidential

Oct 2024 - Aug 2025 (10 months)

Managed a high-volume Gmail inbox by drafting and triaging emails and coordinating responses so no message went unanswered for more than 24 hours. Owned end-to-end calendar scheduling across time zones and coordinated travel, recruitment screening, and polished document preparation for the client.

Online Research Travel Coordination Recruitment coordination Document Formatting CRM Exposure

Human Relations Staff

Novo Club

Oct 2023 - Nov 2024 (1 year 1 month)

Tracked and maintained KPI and performance data for 25+ staff members and produced regular accountability reports supporting leadership recognition decisions. Managed internal communications across a 300+ member network and ran end-to-end volunteer recruitment cycles, including sourcing, shortlisting, and interview scheduling.

KPI Tracking Performance Evaluation Tools Internal Communications Volunteer Recruitment Interview Scheduling Stakeholder Management

Liaison Officer

Sharia Economy Activity

May 2024 - Sep 2024 (4 months)

Served as the primary point of contact for keynote speakers and competing teams across national events, managing real-time communications and on-site logistics under time pressure. Coordinated multi-stakeholder schedules and ensured zero communication breakdowns across both event editions.

Real Time Communications Multi Stakeholder Logistics Scheduling coordination

Head of Public Relations

Novo Club

Jan 2024 - Mar 2024 (2 months)

Led communications and logistics for a regional onboarding event, managing invitation pipelines, registration data, and venue coordination for 100+ incoming members. Drafted promotional content and coordinated scheduling across multiple committees to meet outreach and engagement goals.

Invitation Pipeline Management Event Coordination Cross Committee Scheduling Data Reporting

Liaison Officer

Sharia Economy Activity

May 2023 - Aug 2023 (3 months)

Acted as the primary liaison for keynote speakers and competing teams, managing schedules, communications, and on-site logistics. Coordinated multi-stakeholder operations to prevent communication gaps and keep event execution smooth.

Event Logistics

Program Coordinator

Sora Earth

Jun 2026 - Present (0 months)

Coordinated daily program operations across multiple concurrent workstreams, tracking tasks and milestones and reporting clearly to program leadership. Drafted program updates, captured meeting notes and action items, and maintained intern engagement records with structured progress reporting.

Program Operations Meeting Notes & Action Items Progress Reports Record Management Notion Asana Slack