Open to opportunities

Karen Cox

@karencox

Message

I provide executive-level administrative support, trusted discretion, and strategic scheduling backed by 20+ years.

United States

Message

What I'm looking for

I’m looking for an executive support role where I can manage complex calendars, sensitive communications, and cross-functional initiatives—while using my presentation/graphic design strengths to deliver operational excellence in a fast-paced, confidential environment.

I am a seasoned administrative professional committed to operational excellence, delivering high-level executive and scheduling support with exceptional attention to detail and discretion. In city leadership environments, I manage complex calendars, meeting coordination (including taking minutes), and high-impact correspondence and briefing materials—while acting as a reliable “gatekeeper” and “gateway” liaison between senior leadership, departments, and external stakeholders.

Across healthcare, public sector, and media, I’ve streamlined workflows, maintained confidential records, and developed/refined internal scheduling systems to improve efficiency. I also bring strong presentation and graphic design capabilities, plus a track record of producing polished documents end-to-end—from drafting and editing to final approvals—supported by advanced productivity tools and a collaborative, can-do mindset.

Experience

Work history, roles, and key accomplishments

Executive Assistant

Office of the Mayor of the City of New York

May 2022 - Dec 2025 (3 years 7 months)

Provided executive-level support for the Mayor’s Office, managing schedules and calendars, coordinating meetings, and preparing minutes, correspondence, and briefing materials. Streamlined internal scheduling workflows and served as liaison to City Hall departments and external stakeholders, maintaining confidentiality on sensitive policy matters.

Calendar Management Meeting Coordination Briefings Confidentiality

Executive Assistant

RWJBH Children’s Specialized Hospital

Aug 2016 - May 2022 (5 years 9 months)

Supported the VP, Patient Care Services & Chief Nursing Office and AVP, Risk & Regulatory Affairs with calendar management, travel arrangements, meeting coordination, and document/presentation preparation. Coordinated committees and managed tracking for incident reports, claims, compliance deadlines, and accreditation updates, supporting regulatory and corrective action workflows.

Calendar Management Travel Arrangements Expense Reporting Meeting Coordination Meeting Minutes Regulatory Documentation Compliance Tracking

Executive Assistant

Office of the Brooklyn Borough President (City of New York)

Jan 2014 - Aug 2016 (2 years 7 months)

Provided executive assistant support to the Senior Advisor, handling gatekeeping, scheduling, travel, correspondence drafting/responding, and document/presentation preparation. Edited and approved official agency documents and managed custody and authorized distribution of the Borough President’s official seal and electronic signature, maintaining distribution logs.

Gatekeeping Schedule Management document preparation Document Editing And Approval Research Support Relationship Building

Chief Administrator

Office of NYS Senator Eric Adams

Sep 2008 - Dec 2013 (5 years 3 months)

Provided administrative support to the Senator and his Chief of Staff, including gatekeeping, scheduling, document and presentation preparation, correspondence, research, and domestic/international travel coordination. Managed day-to-day office operations, supervising administrative assistants and community liaisons and supporting student interns.

Office Management Schedule Management Correspondence Management document preparation Research Support Travel Coordination Team Supervision

Administrative Specialist

Pure Purpose Media Group dba Christian Times Publications

Jan 1995 - Sep 2008 (13 years 8 months)

Supported the Publisher/CEO with executive scheduling, meeting coordination, travel arrangements, gatekeeping, and graphic design-driven document preparation. Improved operational efficiency by developing and maintaining systems, protocols, and performance standards to streamline daily workflows.

Meeting Coordination Travel Arrangements Gatekeeping Graphic Design Desktop Publishing