Open to opportunities

Kandi Bottomley

@kandibottomley

Message

I’m a Billing/AR specialist who reconciles payments, resolves disputes, and accelerates cash flow.

United States

Message

What I'm looking for

I’m looking for an AR/Billing role where I can reconcile ledgers, manage billing cycles, apply payments (ACH/credit card/lockbox), resolve discrepancies, and improve aging follow-up—using tools like QuickBooks, SAP, Sage, and ChargeOver.

I’m a Billing/AR specialist focused on turning invoices into collected revenue. I manage subscription and one-off billing, apply payments across AR ledgers, and keep aging reports current so past-due follow-up is accurate and timely.

In ChargeOver and Quickbooks Online, I set up quarterly/annual billing, post journal entries, and reconcile AR activity. I investigate and resolve billing discrepancies for both clients and internal teams, including recordkeeper payment questions and dispute support.

Earlier roles strengthened my end-to-end accounting foundation—from applying payments via Lockbox, credit card, and ACH, to generating customer statements, determining write-offs, and clearing accounts with journal entries. I’ve also supported full-cycle AP processes, including invoice coding, approvals, bank deposit posting, and vendor statement discrepancy resolution.

I’m comfortable partnering across operations and finance teams, communicating with managers to correct variances, and ensuring compliance requirements are met. I bring strong tools experience across SAP, Sage, QuickBooks, and Stripe, and I’m motivated by work that improves accuracy, timeliness, and customer confidence.

Experience

Work history, roles, and key accomplishments

Current

Billing / AR Specialist

Current

Nova 401(k)

Dec 2023 - Present (2 years 7 months)

Manage billing and accounts receivable by posting client payments (credit card, wire, and ACH) into ChargeOver and QuickBooks Online. Prepare recurring and one-off invoices, reconcile AR ledgers, generate aging reports, and resolve billing discrepancies.

Accounts Receivable Billing Invoicing Chargeover Quickbooks Online ACH Payments Wire Transfers credit card processing Stripe AR Reconciliation Journal Entries Ageing Reports Dispute Resolution

AR Clerk

American Cooper and Brass

Jun 2023 - Dec 2023 (6 months)

Apply customer payments from lockbox, credit card, and ACH to accounts and determine accounts to place on hold for nonpayment. Investigate discrepancies, generate customer statements, post journal entries for write-offs, and follow up to collect outstanding receivables.

Accounts Receivable Lockbox ACH Payments Payments Collections Write Offs Journal Entries Finance Charges

AR Coordinator

Common Citizen

May 2022 - Jun 2023 (1 year 1 month)

Calculate, reconcile, and post daily sales for multiple stores to the general ledger in Sage. Assist with month-end reconciliations, calculate and pay sales/use/excise tax, support Metrc compliance, and provide payroll backup including journal entry posting.

General Ledger Sales Tax Metrc Compliance Payroll Support Journal Entries

Office Coordinator

Michigan State University

Apr 2019 - May 2022 (3 years 1 month)

Track income and expenses in QuickBooks and create invoices and client billing. Prepare bank deposits and financial reports, support grant reporting using SAP and reporting tools, process expense reimbursements, and approve payroll time entries for a unit.

Quickbooks Invoicing Client Billing Deposits Financial Reporting SAP Business Intelligence Grant Accounting Expense Reporting

Accounting Clerk

Nottawaseppi Huron Band of the Potawatomi

Oct 2016 - Apr 2019 (2 years 6 months)

Perform full-cycle accounts payable by coding invoices, approving them for timely payment, and reconciling vendor statements. Support payroll review, prepare journal entries and bank deposits, reconcile corporate credit cards, and assist with per diem, reimbursements, positive pay, and 1099 preparation.