Virtual assistant, Virtual administration jobs
Kaija Silaraja
@kaijasilaraja
Experienced Head of Administration with a focus on efficiency.
What I'm looking for
I am an experienced and results-driven Head of Administration with over 20 years of experience in overseeing a wide variety of administrative functions essential to business operations. My career has been marked by my ability to serve as a point of contact for internal and external stakeholders, handling inquiries and communications with professionalism and discretion. I excel in coordinating travel arrangements, managing executive calendars, and providing executive assistance to leadership teams, ensuring smooth operations and fostering efficiency.
Throughout my career, I have developed strong communication and problem-solving skills, allowing me to interface effectively with shareholders and clients on project-related matters. My role has often involved preparing and editing presentations and reports, managing project timelines, and assisting with financial processes. I pride myself on my attention to detail and organizational skills, which have been critical in supporting senior leadership and managing complex schedules.
My educational background includes an LL.M in Law from the Riga Graduate School of Law, and I am fluent in multiple languages, including Latvian, English, and Russian. I am passionate about creating a positive work environment and am always looking for ways to improve processes and support my team in achieving their goals.
Experience
Work history, roles, and key accomplishments
Head of Administration
ASNS Ingredient LTD.
May 2024 - Present (1 year 1 month)
Served as the primary point of contact for internal and external stakeholders, managing inquiries and communications with professionalism. Oversaw daily operations, coordinated travel arrangements, and provided executive assistance to the leadership team, including scheduling meetings and managing calendars.
Head of Office Administration/ PA to CEO
AMBER BEVERAGE GROUP LTD.
May 2016 - May 2024 (8 years)
Managed and controlled the CEO's calendar, coordinating communications with partners and potential partners for calls and meetings. Provided comprehensive administrative support to the CEO and management across all ABG group companies, including organizing business trips and managing office operations.
Office Manager/ Executive Assistant
AMBER LATVIJAS BALZAMS JSC
May 2013 - Apr 2016 (2 years 11 months)
Managed and administered office operations, including scheduling meetings and monitoring the Board Chairman's calendar. Coordinated and scheduled Board meetings, took minutes, and handled all incoming and outgoing mail and materials.
Executive Director
SWEDISH CHAMBER OF COMMERCE IN LATVIA
Jan 2006 - Jul 2013 (7 years 6 months)
Administered and managed the organization, collaborating and communicating with members, partners, and state institutions. Organized and coordinated meetings, seminars, and various events, while also maintaining databases and updating the Chamber's website.
Translator at President's Office
LATVIAN SAVINGS BANK, JSC (LATVIJAS KRAJBANKA)
Mar 2001 - Dec 2005 (4 years 9 months)
Planned and scheduled meetings for the President, providing high-level administrative support to the President's office and top executives. Performed translations of regulations, agreements, and letters between Latvian and English.
Chief Lawyer
STATE REVENUE SERVICE, LEGAL DEPARTMENT, DIVISION OF INTERNA
Aug 1998 - Aug 1999 (1 year)
Communicated with various State Revenue Service Departments and external companies. Participated in negotiations for the conclusion of agreements on double taxation.
Inspector of Criminal Police
STATE POLICE OF LATVIA
Mar 1998 - Jul 1998 (4 months)
Supervised criminal investigations and led investigation teams. Delegated duties and ensured efficient information flow between institutions.
Education
Degrees, certifications, and relevant coursework
Riga Graduate School of Law
LL.M, Law (Pre-Law)
Completed a Master of Laws (Pre-Law) program at Riga Graduate School of Law. Focused on advanced legal studies.
Latvian Police Academy
Lawyer Qualification, Law Enforcement Investigation And Interviewing
Obtained a Lawyer Qualification with a specialization in Law Enforcement Investigation and Interviewing from the Latvian Police Academy. Developed expertise in legal procedures and investigative techniques.
Tech stack
Software and tools used professionally
Availability
Location
Authorized to work in
Salary expectations
Skills
Interested in hiring Kaija?
You can contact Kaija and 90k+ other talented remote workers on Himalayas.
Message KaijaFind your dream job
Sign up now and join over 85,000 remote workers who receive personalized job alerts, curated job matches, and more for free!
